Administrative Assistant - Athletics - WHS

Administrative Assistant - Athletics - WHS

Waukee Community School District WHS Activities - Waukee, Iowa Open in Google Maps

Job : 5724076

Final date to receive applications: May 29, 2026 4:00 PM (Central Standard Time)

Posted: May 19, 2026 5:00 AM (UTC)

Starting Date: Jul 1, 2026

Position Criteria:

• High school diploma or equivalent
• Training and/or experience in secretarial responsibilities, preferred
• Proficient computer skills including Microsoft Office, preferred
• Experience with social media platforms and photoshop

Performance Criteria:

• Marketing: internal and external communication and promotion of Activities teams, events, and accomplishments
• Activity Passes: process orders and cash payments, work with Life Touch for student passes, create family and staff passes, distribute
• Athlete Paperwork: process student athlete physical and concussion forms
• Athletic Schedules: from the AD's direction, make updates on all communication channels including CIML and Warriors websites
• Camps/Clinics: verify event details with coaches, setup on Reg Works for registration and payment processing, facilitate profitability calculation post-event and ensure staff payments
• Cash Handling: prepare cash boxes for gate workers, deposit gate income, deposit monies from team fundraising, deposit Activities income
• Coaches Certification: track and report compliance for concussion certification prior to the start of each season
• Contracts: produce, and manage event contracts with competitor schools for multiple sports seasons, including A/R
• Eligibility: monitor, track, and communicate athlete eligibility in the areas of academic, conduct, transfer, and homelessness
• Event Management: plan, promote and attend quarterly informational events for student athletes, parents & coaching staff
• Game Print Materials: produce roster/program with home and visiting team rosters, plus special editions for Senior Nights including coordination with outside vendors (i.e. UPS)
• Office Tasks: overseeing scheduling requests for the conference room, filing, tidying, procurement of office supplies, working with teams to ensure well-functioning office equipment
• Phone Coverage: answering incoming calls on the Activities phone line, serving internal and external customers, connecting to the intended recipient
• Post-Season Awards: working with coaches to prepare Varsity letters, associated pins and certificates to celebrate each team member's accomplishments during the season
• Purchasing: complete PO management working with staff, vendors, receiving, and business office (includes P-Card management, statement reconciliation for dept)
• Rosters: create and maintain based on coach's direction
• Transportation: work with coaches, Durham and additional charter companies to ensure timely transportation of teams to/from away events
• Volunteer Coordination: prepare the schedule of gate workers and publish to fill volunteer positions at each home sporting event, work to fill all spots when a volunteer cancels, attend and work the gate for home football games, and select home track meets

• IPERS retirement account
• Health and Dental Insurance paid for the employee (spouse/family coverage available at an additional cost)
• 2 Personal Days
• 10 Sick days
• Employee use of District Facilities if a part of the Wellness program
• Wee Care - Childcare available at cost for 6mos - 5y for staff's children
• Mileage is reimbursed for approved work-related travel in your personal vehicle completed during scheduled work hours

Full‑Time

$21.83 Per Hour

• Support Staff >
  Administrative Assistant
• Support Staff >
  Secretary

All employers submitting a job opening for posting on the Teach Iowa system will not discriminate in hiring on the basis of race, ethnicity, national origin, gender, age, physical disability, sexual orientation, gender identity, religion, marital status, or status as a veteran. A bona fide religious institution may choose to exercise the allowances in Iowa Code section 216.6.(6) d. Employers may have additional developed specific equal employment opportunity policies and procedures;

please check with employers.

• At least 1 year(s) of relevant experience preferred.
• High School/Trade School degree preferred.
• Citizenship, residency or work visa required

• Mark Davis
• 560 SE University Avenue
• Waukee, Iowa 50263
• Phone:
• Email: mdavis