Clinical Trial Financial Manager

Clinical Trial Financial Manager

Job Summary:

Provides professional support for pre‑award and post‑award activities relating to grant and contract proposals and funding within the Biological Sciences Division and University of Chicago Medicine. Duties include research, proposal preparation, editing, compliance monitoring, payment processing, salary allocations, and financial administration of clinical research study accounts.

• Primary account administrator for clinical research study accounts in Oracle.
• Allocate, authorize, monitor, and control expenses on study accounts.
• Manage check and wire‑transfer deposits and earnings invoicing for industry‑funded trials.
• Maintain accurate accounts receivable and payable data in OnCore CTMS and VETS.
• Facilitate timely reconciliation and close‑out of terminated trial accounts.
• Reconcile and correct errors, process bills for payment.
• Partner with CT Contracts Managers on budgetary amendments.
• Communicate regularly with study staff on accrual tracking and provide training on financial management.
• Coordinate procurement processes including purchasing and reimbursements.
• Collaborate with grant administrators on management of financial and administrative aspects.
• Prepare and submit project proposals, and provide post‑award grant administration.
• Advise on relationships and communications with funding agencies and subcontractors.
• Monitor expenditures on 560 – 700 active individual faculty accounts.
• Identify variances, propose solutions, and apply policy to faculty salary spending.
• Develop working knowledge of University and funding agency policies.
• Create and maintain Excel spreadsheets and databases to track research activity.
• Work closely with Section Administrators and Department Leadership to manage accounts and ensure proper spending.
• Seek new funding opportunities and present relevant notices to faculty.
• Handle post‑award activities: account creation, compliance monitoring, salary allocations, effort reporting, grant projections, cost allocations, inventory, invoice preparation, grant closing.
• Prepare summaries of grants and effort allocations for Principal Investigators, coordinate with other departments for multi‑investigator grants, and serve as audit contact.
• Perform related duties as assigned.

• College or university degree in a related field; or training equivalent to 2–5 years of related work experience.

• Bachelor’s degree.
• Experience with Oracle, Business Objects, and academic medical operations.
• Understanding of fund accounting principles, federal and non‑federal post‑award policies, and allowable cost policies.

• Strong computer skills: word processing, database management, spreadsheet.
• Excellent verbal and written communication.
• Attention to detail; flexibility; organizational and time‑management skills.
• Sound financial, analytic, and judgment skills.
• Ability to propose solutions and improve processes.
• Knowledge of accounting standards, auditing, research methods, and grant regulations.

Office environment.

Yes. Health, retirement, paid time off, and other benefit programs are available to eligible employees.

$75,000.00 – $

Exempt

40

Financial Management

Individual Contributor

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, expression, national or ethnic origin, shared ancestry, age, disability, military or veteran status, genetic information, or any other protected class under the law. For additional information please see the University’s Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should contact 773‑702‑5800 or submit a request via the Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history.