Office Coordinator

Reasonable Accommodation Statement

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To be provided a Reasonable Accommodation during the hiring process, you will need to provide a certification of disability from a physician, psychiatrist, school official or an Illinois Department of Human Services (DHS) Division of Rehabilitation Services (DRS) Vocational Rehabilitation (VR) Counselor. Supporting documentation should be uploaded under My Documents → Additional Documents section for each application.

Any questions on Reasonable Accommodations can be directed to Central Management Services Disability Resource Center ability

ResCen or call  for further information and to request or discuss an accommodation.

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Job Requisition :55795

Opening Date:06/18/2026

Closing Date:07/02/2026

Agency:Department of Human Services

Class

Title:

OFFICE COORDINATOR - 30025

Skill Option:Keyboarding

Bilingual Option:None

Salary: Anticipated Salary: (Eff 7/1/26) $4,272-$5,641/month ($51,264-$67,692/year)

Job Type:Salaried

Category:Full Time

County:Lake

Number of Vacancies:1

Bargaining Unit Code:RC014 Clerical Employees, AFSCME

Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. The posting window for internal applicants in accordance with applicable collective bargaining agreements has already passed. The system will only allow external applications for other means consideration at this time. Internal applicants who have already applied are not required to reapply externally for consideration at other means.

The Division of Developmental Disabilities is seeking to hire an Office Coordinator for the Kiley Developmental Center located in Waukegan, Illinois to serve as secretary, performing a variety of complex and specialized secretarial duties. Keyboards a wide variety of letters, memos, forms, training manuals, etc., involving highly specialized medical terminology from handwritten copy and cassette tape. Utilizes various complex computer programs.

Prepares store requisitions for pulling and updating inventory information. Establishes and maintains the office filing system, maintains tickler and service files.

• Serves as secretary to the Business Administrator, performing a variety of complex and specialized secretarial duties.
• Keyboards a wide variety of letters, memos, forms, training manuals, etc., involving highly specialized medical terminology from handwritten copy and cassette tape.
• Utilizes various complex computer programs.
• Prepares store requisitions for pulling and updating inventory information.
• Establishes and maintains the office filing system, maintains tickler and service files.
• Performs other duties required or assigned that are reasonably within the scope of the duties enumerated above.

• Requires knowledge skill and mental development equivalent to two (2) years of secretarial/business college; OR Completion of high school and two (2) years of related office experience; OR Two (2) years of independent business experience.
• Requires ability to keyboard accurately at thirty (30) WPM.

• Requires the ability to utilize office equipment, including personal computers.
• Requires the ability to work after business hours, weekends and holidays.
• Requires the ability to travel in the performance of job duties.
• Requires ability to pass the IDHS background check.
• Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
• The conditions of…