Scheduler, Administrative​/Clerical

ASPYRE of Waukegan - Scheduler

ASPYRE of Waukegan is seeking a highly organized and dependable Scheduler to join our team. The Scheduler plays a vital role in ensuring appropriate staffing coverage throughout the facility by coordinating employee schedules, managing staffing needs, and supporting department leaders with workforce planning.

The ideal candidate is detail-oriented, proactive, and able to thrive in a fast-paced healthcare environment while maintaining excellent communication with staff and leadership.

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Flexible Spending Account (FSA)
• Life Insurance
• Critical Illness Insurance
• Short-Term Disability Insurance
• Accident Insurance
• Hospital Indemnity Insurance
• 401(k) Retirement Savings Plan
• On-Demand Pay Option
• Paid Time Off (PTO)
• Tuition Reimbursement Program

• Create and maintain staffing schedules for nursing and facility departments
• Ensure adequate staffing coverage for all shifts in accordance with facility needs and staffing requirements
• Coordinate replacement coverage for call-offs, vacations, leaves of absence, and open shifts
• Communicate staffing needs and schedule changes with department managers and staff
• Monitor overtime, agency usage, and staffing patterns to support operational goals
• Maintain accurate scheduling records and staffing reports
• Verify employee availability, attendance, and schedule adherence
• Assist with tracking and maintaining employee timekeeping records as needed
• Work closely with Human Resources, Nursing Leadership, and department managers regarding staffing needs
• Respond promptly to staffing emergencies and last-minute scheduling adjustments
• Ensure compliance with facility policies, labor regulations, and staffing requirements
• Maintain confidentiality of employee and resident information
• Perform other duties as assigned

• High school diploma or equivalent required
• Previous scheduling experience in a healthcare, skilled nursing, long-term care, or related setting preferred
• Knowledge of staffing practices and scheduling software preferred
• Strong organizational, time management, and problem-solving skills
• Excellent communication and interpersonal abilities
• Ability to work independently and manage multiple priorities
• Proficiency in Microsoft Office, including Excel and Outlook
• Ability to maintain confidentiality and professionalism in all interactions

If you are a detail-oriented professional who enjoys coordinating schedules and supporting healthcare teams, we encourage you to apply today.