Office Coordinator

Job Requisition : 55795

Opening Date: 06/18/2026

Closing Date: 07/02/2026

Agency: Department of Human Services

Class

Title:

OFFICE COORDINATOR - 30025

Skill Option: Keyboarding

Bilingual Option: None

Salary: Anticipated Salary: (Eff 7/1/26) $4,272-$5,641/month ($51,264-$67,692/year)

Job Type: Salaried

Category: Full Time

County: Lake

Number of Vacancies: 1

Bargaining Unit Code: RC014 Clerical Employees, AFSCME

Merit Comp Code:

This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position. The posting window for internal applicants in accordance with applicable collective bargaining agreements has already passed. The system will only allow external applications for other means consideration at this time. Internal applicants who have already applied are not required to reapply externally for consideration at other means.

All applicants who want to be considered for this position MUST apply electronically through the  website. State of Illinois employees should click the link near the top left to apply through the Success Factors employee career portal.

The Division of Developmental Disabilities is seeking to hire an Office Coordinator for the Kiley Developmental Center located in Waukegan, Illinois to serve as secretary, performing a variety of complex and specialized secretarial duties. Keyboards a wide variety of letters, memos, forms, training manuals, etc., involving highly specialized medical terminology from handwritten copy and cassette tape. Utilizes various complex computer programs.

Prepares store requisitions for pulling and updating inventory information. Establishes and maintains the office filing system, maintains tickler and service files.

• Serves as secretary to the Business Administrator, performing a variety of complex and specialized secretarial duties.
• Keyboards a wide variety of letters, memos, forms, training manuals, etc., involving highly specialized medical terminology from handwritten copy and cassette tape.
• Utilizes various complex computer programs.
• Prepares store requisitions for pulling and updating inventory information.
• Establishes and maintains the office filing system, maintains tickler and service files.
• Performs other duties required or assigned that are reasonably within the scope of the duties enumerated above.

• Requires knowledge skill and mental development equivalent to two (2) years of secretarial/business college; OR Completion of high school and two (2) years of related office experience; OR Two (2) years of independent business experience.
• Requires ability to keyboard accurately at thirty (30) WPM.

• Requires the ability to utilize office equipment, including personal computers.
• Requires the ability to work after business hours, weekends and holidays.
• Requires the ability to travel in the performance of job duties.
• Requires ability to pass the IDHS background check.
• Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
• The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.

Monday
- Friday, 8:00am - 4:00pm, 30-minute unpaid lunch

1401 W Dugdale Rd, Waukegan, Illinois, 60085

The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.

• A Pension Program
• Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
• 3 Paid Personal Business Days annually
• 12 Paid Sick days annually (Sick days carry over from year to year)
• 10-25 days of Paid Vacation time annually - (10 days in year one of employment)
  • Benefit time modified for part-time, 12-hour, & non-standard work schedules (as applicable)
• 13 Paid Holidays annually, 14 on even numbered years
• Flexible Work Schedules (when available dependent upon position)
• 12 Weeks Paid Parental Leave
• Deferred Compensation Program - A supplemental retirement plan
• Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
• Federal Public Service Loan Forgiveness Program eligibility
• GI Bill Training/Apprenticeship Benefits eligibility for qualifying Veterans
• 5% Salary Differential for Bilingual Positions
• Commuter Savings Program (Chicago only)

Agency Contact: DHS.Hiring Unit

For more information about our benefits please follow this link: (Use the "Apply for this Job" box below)..html