Aviation Operations Coordinator

Abbott is a global healthcare leader that helps people live more fully at all stages of life. Our portfolio of life-changing technologies spans the spectrum of healthcare, with leading businesses and products in diagnostics, medical devices, nutritionals and branded generic medicines. Our 115,000 colleagues serve people in more than 160 countries.

At Abbott, You Can Do Work That Matters, Grow, And Learn, Care For Yourself And Family, Be Your True Self And Live a Full Life. You'll Also Have Access To

• Career development with an international company where you can grow the career you dream of.
• Employees can qualify for free medical coverage in our Health Investment Plan (HIP) PPO medical plan in the next calendar year.
• An excellent retirement savings plan with high employer contribution
• Tuition reimbursement, the Freedom 2 Save student debt program and FreeU education benefit - an affordable and convenient path to getting a bachelor's degree.
• A company recognized as a great place to work in dozens of countries around the world and named one of the most admired companies in the world by Fortune.
• A company that is recognized as one of the best big companies to work for as well as a best place to work for diversity, working mothers, female executives, and scientists.

This position works out of our Waukegan, IL location within the AVTN Aviation division.

The Aviation Operations Coordinator Reports to the Aviation Operations Supervisor and supports the DVP Aviation, Director Flight Operations, and Director Aircraft Maintenance. You will be responsible for all aspects of accounting for the aviation department including expense reports, you will also be responsible for repairing financial and operational reports and preparing billing statements for special purpose flights in conjunction with the executive timeshare agreement.

Functions as back-up for Aviation Operations Supervisor and Aviation Operations Administrator.

• Provides support for Aviation department auditing, general ledger / SAP, Ariba, accounts payable, financial and expense reports, journal entries, RCE's, ACRs and record keeping.
• Prepares correspondence, reports, photocopying, composition, and proofreads letters, memoranda, and spreadsheets.
• Provides administrative support, receives and processes mail and shipping.
• Serves as receptionist, screens department calls and directs to appropriate personnel.
• Greets, assists, and provides services as needed by department personnel, customers, guests, and dignitaries visiting the facility.
• Assists the Aviation Operations Supervisor and Aviation Operations Administrator with domestic and international scheduling.
• Must be flexible, work schedule includes nights, weekends, and holidays.
• Assumes duties delegated by the Aviation Operations Supervisor.

The Aviation Operations Coordinator reports directly to the Aviation Operations Supervisor and supports DVP Aviation, the Director Flight Operations, and the Director Aircraft Maintenance. The Aviation Operations Coordinator mentors, teaches, and cross-trains the Aviation Operations Administrator to support the functions and coverage of the aviation department. The Abbott aviation department supports the goals of the company by providing safe and efficient transportation on company aircraft for various management and support personnel to almost any destination in the world.

We primarily serve the highest levels of the Abbott management team; however, we transport all levels of employees on a regular basis. We have extremely high visibility, and we are customer-focused and must consistently maintain very high levels of service and responsiveness. The work output from this position has very high exposure and visibility to the highest levels of Abbott management.

The level of scrutiny that the work product receives warrants extreme attention to accuracy and detail. The Aviation Operations Coordinator has significant interaction with Abbott top management, corporate officers, Abbott board members, and their administrative assistants. The Aviation Operations Coordinator routinely communicates with a broad spectrum of functions internal to Abbott but also interacts with outside governmental agencies, such as the FAA, U.S. Customs, Waukegan Port District, and various vendors and suppliers who support the operation of the aviation department.

• High School Diploma or GED certificate
• Requires superior…