Buyer, Business

Buyer

Reports To:
Purchasing Manager

Department: VPC
- Purchasing

Role Summary

The Buyer plays a vital administrative role within the procurement function, primarily responsible for issuing purchase orders (POs) promptly and accurately once planned and firm orders are entered into the system. This position is essential to ensuring the timely flow of materials that support production schedules, meet customer demand, and align with inventory management goals.

Direct Reports

• None

Position Responsibilities-Tasks-Deliverables

An individual must be able to satisfactorily perform each essential duty listed below. The requirements listed are representative of the knowledge, skills, and/or abilities required. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

All duties as assigned and the following specific activities.

Procurement Execution

• Process purchase orders promptly based on firm requirements within the ERP/MRP system.
  Standard expectation: PO issued within 24-48 hours of firm demand entry.
• Ensure all purchase order details are accurate, including quantities, minimum order quantities (MOQs), delivery dates, pricing, and supplier information.
• Verify vendor confirmations for accuracy, including quantities, item numbers, item descriptions, delivery dates, and pricing.
• Coordinate and process changes to existing purchase orders, such as quantity adjustments and delivery date modifications.
• Work with suppliers to resolve pricing, quality, and delivery issues in a timely manner.
• Lead weekly supplier meetings to review open orders and discuss current or ongoing issues.
• Support internal collaboration by ensuring firm or released orders for long lead-time materials aligned with production schedules.
• Maintain accurate, up-to-date purchase order records to ensure data integrity and audit traceability.

Performance Monitoring and Reporting

• Maintain accurate records of all procurement activities.
• Monitor and report on supplier performance using defined KPIs.
• Proactively identify risks related to material availability, supplier performance, or demand changes and escalate as needed.

Team Collaboration

• Work effectively as part of the procurement team.
• Collaborate with cross-functional teams, including planning, production, and quality.
• Escalate complex or high-risk issues to the Purchasing Supervisor or Manager when necessary.

Key Performance Indicators (KPIs)

• Purchase Order Turnaround Time
  Measure the time from firm demand entry in ERP/MRP to PO issuance.
  Target: PO issued within 24-48 hours.
• Purchase Order Confirmation Timeliness
  Measure supplier confirmation turnaround from PO issue date.
  Target: PO confirmed within 7 calendar days.
• MD04 Dashboard Review
  Review daily to identify and act on at-risk materials.
  Target: 100% daily review and documented action when required.
• Excess Inventory Management
  Regularly review excess and slow-moving inventory and push out or cancel POs when appropriate.

MISCELLANEOUS

Travel: N/A

Vehicle (own):
Able to commute to work locations

Tools (own): N/A

Technology (own): N/A

About Visual Pak

Established in 1982, The Visual Pak Companies is the premier destination for cutting-edge contract packaging and manufacturing solutions. As a privately held conglomerate, we specialize in delivering optimal Manufacturing, Design, Packaging, and Logistics Services for Consumer Goods, setting us apart as a leader in the industry.

At our core, we prioritize investing in our talented workforce, leveraging their expertise to drive our proven success and uphold our commitment to strategic excellence. With our ongoing growth trajectory and the need to meet emerging demands, we invite forward-thinking individuals to join our dynamic team and shape the future of manufacturing with us.

Why Join Visual Pak?

At Visual Pak, we are committed to supporting our employees by offering a comprehensive benefits package of traditional and lifestyle benefits. These programs are selected and designed to make a difference for the well-being of our employees and their families.

• Health & Wellness - Comprehensive medical, dental, and vision plans.
• 401(k) Retirement Savings - with Company match
• Flexible Spending Accounts (FSA) & Dependent Care Accounts (DCA)
  -Save pre-tax dollars on eligible medical expenses.
• Dependent Care Subsidy
  -Extra financial support for your family's dependent care needs.
• Childcare & Elder Care Resources - Find trusted care options near you easily.
• Tuition/Education Assistance - Invest in your growth with financial support for education and professional development.
• Active & Fit Direct - Affordable access to thousands of gyms and fitness centers.
• Geode Health - Mental health support tailored to your needs.
• Commuter Benefits - Save on transit and parking expenses.
• Health Advocate Services - Get expert help navigating healthcare and benefits.
• Benefit Hub - Employee Perks and Discount Marketplace - Exclusive savings on shopping, travel, and more!
• Pet Insurance - Coverage to keep your furry family members…