Deputy Project Manager

The Deputy Project Manager is responsible for supporting the planning, execution, and coordination of assigned work streams or tasks within a project. This role requires a proactive approach to tracking schedules, monitoring risks, and ensuring documentation accuracy while maintaining compliance with company policies and industry standards. The Deputy Project Manager contributes to effective vendor coordination, stakeholder communication, and continuous improvement of project processes.

Employees in this role must adhere to all company safety procedures and operational protocols to ensure standards are met.

• Project Management & Execution
• Support project oversight and day-to-day coordination of assigned work streams.
• Track schedules, deliverables, documentation, and task progress to ensure deadlines are met.
• Assist with budget tracking, forecasting, and preparation of project invoices.
• Maintain risk logs and escalat…
• Support quality assurance by checking deliverables for completeness and compliance with project standards.
• Provide updates to project managers, senior leaders, and clients as directed.
• Coordinate with internal SMEs and external vendors for task execution.
• Participate in meetings, prepare reports, and document progress.
• Prepare meeting minutes, action item logs, and presentation materials for stakeholders.
• Collaborate with cross-functional teams to support overall project delivery.
• Safety, Compliance & Regulatory Adherence
• Follow all company safety protocols, industry standards, and regulatory guidelines.
• Ensure project records, logs, and documentation are maintained in compliance with internal audit requirements.
• Support adherence to quality and safety protocols during project execution.
• Complete mandatory safety training and refreshers as required.
• Specialized Project-Specific Tasks
• Assist in implementing new project management processes and tools.
• Learn and apply project planning fundamentals (budgeting, scheduling, risk management).
• Support vendor onboarding, task coordination, and contract administration activities as required.
• Help maintain change request logs and issue registers; escalat items as needed.
• Other Duties as Assigned
• Perform additional project-related responsibilities in support of the PMO and project leadership.

• CAPM certification or equivalent project management coursework is helpful.

• 2–5 years of experience in coordination, analyst, or project support roles.
• Exposure to infrastructure, technology, or engineering projects is an asset.

• Familiarity with project planning and tracking tools (e.g., MS Project, Smartsheet, or equivalent).
• Proficiency with MS Office Suite (Excel, PowerPoint, Word).
• Ability to prepare project reports, dashboards, and risk logs.

• None required; PMP or CAPM certification considered an asset.

• PMP certification in progress or interest in pursuing it.
• Familiarity with invoicing and budget-tracking processes.

• Organization & Reliability:
  Keeps tasks on track, meets deadlines, and ensures follow-through.
• Proactive Learning:
  Seeks feedback, asks questions, and develops knowledge of project management practices.
• Communication:
  Clearly and professionally shares updates with stakeholders.
• Collaboration:
  
  Works effectively with cross-functional teams and external vendors.

• Primarily office-based, with the possibility of field visits depending on project needs.
• May involve collaboration across multiple sites, vendors, or client locations.
• Standard business hours with occasional overtime to meet project deadlines.