Business Operations Administrator, OSA

Chicago Public Schools (CPS) is a district on the rise, serving over 325,000 students in 500 schools and employing over 45,000 people, most of them teachers. CPS has set ambitious goals to ensure that every student, in every school and every neighborhood, has access to a world-class learning experience that prepares each for success in college, career, and civic life. Aligned with our transformed philosophy, we are steadfastly focused on ensuring that the District provides resources equitably to support every student, every school, and every community.

Six core values guide the work we do every day for our students — student-centered, whole child, equity, academic excellence, community partnership, and continuous learning. Each role in the district supports our vision that every student deserves a rigorous, joyful, and equitable learning experience.

Located within the Office of College and Career Success (OCCS), the Office of Sports Administration (OSA) provides leadership and oversight for Chicago Public Schools’ district wide interscholastic athletics program. OSA is committed to expanding equitable access to high-quality athletic opportunities that promote student engagement, academic achievement, leadership, teamwork, and lifelong connectedness and well-being. The department partners with schools, athletic directors, coaches, students, families, and community organizations to deliver safe and inclusive athletic programs.

Through operational excellence and strategic collaboration, OSA supports schools in creating meaningful athletic experiences that contribute to the success of every student.

Job Summary:

Reporting to the Director of Business Operations of the Office of College and Career Success (OCCS), the Senior Business Operations Specialist is responsible for administering the business operations that support district wide athletic programming. This role administers the departmental budget, day-to-day financial management, workforce administration, procurement, contracts, payroll operations, project management, operational planning, and related compliance, and serves as a business advisor to the Executive Director of Sports Administration.

This position plays a critical role in administering the operational infrastructure supporting district wide athletics, including coaches, athletic directors, elementary athletic liaisons, sports announcers, officials, and other seasonal or stipend-supported staff. This is a full-time, exempt position that will be paid for time worked on a salary basis.

The Business Operations Administrator will be held accountable for the following responsibilities:

• Administers and supports business operations and initiatives, facilitating collaboration, managing timelines, resolving complex business issues, and developing and implementing sustainable solutions and processes aligned with departmental priorities for the Office of Sports Administration while promoting operational excellence, standardization, collaboration, and continuous improvement across departmental functions;
  May be required to supervise staff supporting business operations functions

• Collaborate with OSA’s leadership team to develop, monitor, and reconcile departmental budgets; analyze expenditures; prepare financial reports; and recommend strategies to maximize available resources and ensure fiscal accountability

• Collaborates with OSA’s leadership team and the Talent Office to coordinate recruitment, onboarding, position management, payroll coordination, and operational readiness of coaches, liaisons, game officials, announcers, scorekeepers, and other seasonal or stipend-supported staff:
  Ensures employees are timely onboarded, accurately compensated, and prepared to support district athletic programming

• Ensures stipend payments are submitted for approval and payment in a timely manner;
  Coordinates payroll administration, personnel transactions, resolves payroll discrepancies, and position management while ensuring compliance with District policies and guidance, collective bargaining agreements, and established payroll timelines

• Collaborates with central office partners and school leaders to administer…