Accounting Supervisor; Non Profit​/Medicaid Billing - Waukegan, IL

The Accounting Supervisor manages daily accounting operations and serves as the primary program-facing finance partner. This role ensures accurate financial reporting, regulatory compliance, strong internal controls, and timely month-end close. The Accounting Supervisor supervises the Accounting Associate and translates financial data into clear workflows and documentation expectations for program directors, development staff, and leadership. This position bridges transactional accuracy and operational financial oversight, ensuring day-to-day finance functions are stable, compliant, and supportive of leadership decision-making.

Within our finance model:

The Director of Finance owns financial strategy, projections, cash forecasting, financial statements, audit leadership, and Board reporting.

The Accounting Supervisor owns operational finance management, accounts receivable leadership, compliance workflows, and month-end accuracy.

• Oversee daily accounting operations, including accounts payable, accounts receivable, reconciliations, payroll review, and general ledger activity.
• Review transactions for proper coding and budget alignment.
• Reconcile general ledger accounts monthly.
• Ensure consistent 10-business-day month-end close timeline.
• Initiate outgoing ACH requests and submit for Director transmission.
• Serve as designated check signer in accordance with agency accounting procedures.
• Maintain organized documentation standards to ensure audit readiness.

• Lead AR processes across DCFS, Medicaid, Intact, Foster Care, Behavioral Health, and grant‑funded programs.
• Reconcile AR accounts and manage collections.
• Monitor aging reports and elevate risk areas appropriately.
• Translate billing nuances into clear internal workflows and documentation expectations for program staff.
• Partner with Director on revenue trend review and open AR analysis.

• Serve as primary finance liaison to department directors.
• Budget vs. actuals
• Variance analysis
• Allowable expenses
• Documentation requirements

• Assist in preparation of annual budgets in partnership with Director.
• Participate in structured monthly financial review meetings with ELT and program leaders.

• Partner with Development on grant budgets.
• Restricted fund reconciliation.

• Maintain documentation supporting compliance with funder and regulatory expectations.
• Support development of standardized Grants x Finance workflows.

• Ensure adherence to GAAP, DCFS requirements, Medicaid standards, and grant compliance guidelines.
• Maintain and strengthen internal control systems.
• Support preparation for CFR, annual audit, and regulatory reviews.
• Identify workflow inefficiencies and recommend process improvements.
• Ensure clear separation of preparation, review, and approval functions within finance.

• Review and approve biweekly payroll prior to Director analysis.
• Ensure timecard approvals are completed.
• Monitor payroll burden versus budget.
• Support benefits coding accuracy and compliance.
• Supervise, mentor, and evaluate the Accounting Associate.
• Protect the Associate role from scope creep and ensure clear task boundaries.
• Cross‑train for continuity of operations.
• Establish clear SOPs and workflow expectations within finance operations.

• Bachelor’s degree in accounting, Finance, or related field required.

• 5+ years progressive accounting experience.
• Supervisory experience preferred.
• Nonprofit accounting experience is strongly preferred.
• Experience with grant accounting required for top‑of‑range consideration.
• Experience with Medicaid/DCFS billing oversight highly desirable.