Manager – Foundation; CCCF Programs and Financial Planning

Primary Objective

Reporting to the Associate Vice Chancellor (AVC), Development and Major Gifts, the Manager‑CCCF Programs and Financial Planning serves as a key partner to the Foundation President and AVC to ensure portfolio‑level financial planning and budget management for large‑scale, multi‑year fundraising priority initiatives.

This role facilitates budget planning processes, provides data‑driven insights, supports grant administration, and demonstrates measurable outcomes to support the Foundation’s fundraising goals and long‑term sustainability.

• Facilitates portfolio‑level financial planning and ongoing monitoring of foundation‑funded program budgets and campaigns supported by various funders and awards.
• Partners with City Colleges Principal Investigators (PIs) and the Foundation’s Development team to design, develop, and manage multi‑year, multi‑million‑dollar program or campaign budgets.
• Collaborates with PIs and grant managers to forecast program spend rates, monitor spend‑down timelines, and identify risks related to under utilization or over-extension of funds.
• Provides regular analysis and strategic recommendations to Foundation leadership regarding funding gaps, remaining needs, and budget adjustments.
• Tracks, synthesizes, and continuously updates financial information related to priority fundraising campaigns, including pipeline activity, anticipated awards, and funds secured, and integrates this information into portfolio‑level financial planning, forecasting, and leadership reporting.

• Assists in the development and preparation of proposal budgets for new and renewal grant opportunities, ensuring alignment with existing commitments, campaign priorities, and long‑term sustainability.
• Advises on appropriate financial terms, performance periods, and budget frameworks for grant agreements based on current and projected funding.
• Supports the development of financial sustainability and continuation strategies for grant‑funded programs.

• Participates in cross‑functional planning efforts related to district‑wide grant applications and major fundraising initiatives.
• Partners with the grants management team, Principal Investigators (PIs), and Foundation leadership on required grant financial reporting, ensuring accuracy, consistency, and compliance with funder requirements.
• Coordinates with finance teams and PIs on grant modifications, no‑cost extensions, and closeouts, with a focus on financial integrity and strategic continuity across programs.
• Maintains a current understanding of fund balances, expenditures, and grant activity to support reconciliation, reporting, and informed planning.

• Develops and maintains financial tracking tools, dashboards, and reports, using Salesforce and other systems, that provide visibility into portfolio performance across campaigns.
• Supports the preparation of financial components of impact reports, program updates, and leadership briefings.
• Identifies and implements opportunities to enhance financial planning processes, tools, and cross‑functional coordination related to CCCF‑supported programs.
• Performs other duties as assigned.

Reports To:

AVC — Development and Major Gifts

Direct Supervision:
None

• Bachelor’s degree from an accredited college or university in Finance, Business Administration, or a closely related field relevant to fundraising and institutional advancement.
• Minimum of four (4) years of progressively responsible work experience in finance, data, research, program management, proposal development, or grant management.
• Experience managing program or grant budgets, ensuring fiscal compliance and/or general accounting structures for grants.
• Experience working with grants, including reporting, compliance, and funder communications.
• Demonstrated success implementing projects in a complex organization.
• Working knowledge of public funding sources (city, state, and federal) and the private philanthropic community.
• Understanding of post‑secondary education, equity, and community…