Invoicing Specialist

Overview

We are looking for an energetic Invoicing Specialist to provide financial, administrative, and clerical services. As the Invoicing Specialist you will join the accounting team to keep the financial processes running smoothly.

• Review customer invoicing for accuracy
• Work with Accounts Receivable to resolve issues with customer credit
• Work with Senior Accountant and Controller to identify and resolve tax issues with customer invoices
• Enter vendor invoices into the accounting system
• Electronically file vendor invoices and W-9 forms
• Respond to vendor inquiries regarding invoice payment status
• Compile proposed payments for weekly check runs
• Other duties as assigned

• Strong communication, including writing, speaking and active listening
• Great customer service skills, including interpersonal conversation, patience and empathy
• Good problem-solving and critical thinking skills
• In-depth knowledge of industry best practices
• Basic math, bookkeeping and accounting skills
• Organization, time management and prioritization abilities

• 2+ years experience handling billing and/or accounts payable in a professional environment.
• HS Diploma or GED

• Effective verbal and written communication skills;
• Proven track record of successfully managing shifting deadlines and priorities in a fast paced environment

While performing the duties of this job, the employee is regularly required to talk and hear; and use hands to manipulate objects or controls. The employee is regularly required to stand and walk. On occasion the incumbent may be required to stoop, bend or reach above the shoulders. The employee must occasionally lift up to 25 pounds. Specific conditions of this job include are typical of frequent and continuous computer-based work requiring periods of sitting, close vision and ability to adjust focus.

Occasional travel.