Accounting Assistant

The Accounting Assistant is responsible for completing administrative and transactional accounting tasks for the Finance & Accounting Department, including vendor statement reconciliations, cash receipts, bank reconciliations, check processing, invoice routing, and payment support. Reporting to the Accounting Manager, this role supports accurate, timely, and service-oriented accounting operations by maintaining accounting inboxes, entering financial transactions, coordinating vendor and client payment activity, supporting audit requests, and collaborating with billing, payroll, collections, and accounts receivable teams in support of Finance & Accounting, Accounts Receivable, Billing, Payroll, Collections, vendors, clients, and all firm offices.

This role is based in the Waukesha office and supports Finance & Accounting administrative workflows, vendor statement reconciliations, monthly bank reconciliations, annual bar dues renewals, cash receipts, returned checks, unclaimed property research, audit requests, client payment links, invoice uploads, approval routing, deposits, check requests, and special projects.

• No direct people leadership responsibilities are specified; however, the role coordinates accounting requests, payment support, vendor communications, and administrative accounting workflows across teams and offices.
• Support team priorities by monitoring accounting mailboxes, routing invoices, completing assigned requests, and escalating issues as needed.
• Provide reliable follow-through on accounting tasks, vendor requests, audit requests, deposits, and special projects.

• Monitor certain internal and external-facing accounting team mailboxes.
• Assist the team in performing monthly bank reconciliations.
• Assist with annual bar dues renewals.
• Enter financial transactions into internal databases.
• Research unclaimed property and returned checks.
• Perform vendor statement reconciliations and correspond with domestic and international vendors to facilitate payment.
• Process check requests for all 19 offices as needed.
• Assist the Accounts Receivable team with entering cash receipts.
• Send client payment links via credit card processing software.
• Upload invoices into expense management software and route invoices to ensure appropriate approval is obtained before payment is processed.
• Work collaboratively with the billing, payroll, and collections teams to meet internal and external client needs.
• Perform additional duties and special projects as needed.

• Partner with Finance & Accounting, Accounts Receivable, Billing, Payroll, Collections, vendors, clients, and office stakeholders to support accurate and timely accounting operations.
• Correspond professionally with domestic and international vendors to facilitate payment and resolve statement reconciliation needs.
• Collaborate with internal teams to support client payment activity, invoice approvals, cash receipts, and check processing.
• Communicate clearly regarding missing information, approval needs, returned checks, unclaimed property items, audit requests, and payment-related issues.
• Support internal and external client needs through responsive, accurate, and service-focused accounting assistance.

• Support monthly bank reconciliation workflows.
• Support annual bar dues renewal processes.
• Support vendor statement reconciliation and payment facilitation processes.
• Support audit request completion, unclaimed property research, returned check review, and internal transaction entry processes.
• Support invoice upload, approval routing, check request, deposit, cash receipt, client payment link, and special project workflows.

• Use internal…