Administrative Specialist

Overview

Waukesha County's Department of Administration - Human Resources Division is seeking a talented administrative support professional to provide exceptional customer service to our internal and external customers. We serve the employees who serve Waukesha County.

This role blends front office reception duties with meaningful administrative support for a collaborative and highly experienced HR team, working alongside two other administrative professionals. You’ll play an important part in HR onboarding and training activities, including coordinating background checks, scheduling post‑offer physicals and drug screenings (including DOT‑regulated screens), completing and tracking I‑9 documentation, and supporting the Training Coordinator with training administration, scheduling, communications, marketing, and materials.

The successful candidate will provide backup administrative support to our County Executive’s Office and assist with administrative duties for the Payroll Division, helping ensure smooth and efficient operations across departments.

In addition to day‑to‑day responsibilities, you’ll have opportunities to contribute to special projects, such as helping build the Learning Module in our newly implemented Workday system and supporting upgrades to the County intranet, making this a great role for someone who enjoys variety, teamwork, and learning new systems.

The ideal candidate is customer‑focused, tech‑savvy, and highly organized, with strong verbal and written communication skills. You bring excellent attention to detail, effective time management skills, and a positive, can‑do attitude. A genuine interest in learning, growing, and contributing to a collaborative team environment will help you thrive in this role.

Monday – Friday, 8:00 am – 4:30 pm. Occasional hours outside the standard hours may be required. Work is performed on‑site.

The anticipated starting hourly rate range is $22.08 – $25.39 depending on qualifications.

• High School Diploma or GED.
• Two years post high school work experience providing administrative support.
• One year of recognized post high school training in business, administrative professional, or closely related field may substitute for one year of the work experience requirement.

Waukesha County provides a comprehensive compensation and benefits package including excellent health, dental, and vision coverage, life insurance, generous paid time off (vacation, 10 holidays, 3 floating holidays, ample accrued sick time that rolls over each year), an exceptional pension plan with employer match and lifetime retirement payment, plus an optional tax‑advantaged 457 retirement savings plan.

Employee well‑being is promoted through a balanced work‑life culture and through an exceptional employee wellness program that offers a variety of programs and tools to help promote an employee’s wellness and health, including an on‑site health & wellness clinic.

Waukesha County prides itself on operating in a business‑like manner and is recognized as a leader delivering high‑quality services with competence and skill. With our vision of “Leading the Way”, we value teamwork and collaboration, ethics and diversity, communication, efficiency and cost savings, innovation, and the wellbeing of our staff and the citizens we serve. Employees are provided professional development opportunities and encouragement to learn and practice continuous improvement and LEAN principles as we regularly ask ourselves “Is there a better way?”

Located in the City of Waukesha, our campus offers an on‑site café and fitness center, free parking, and easy access to interstate highway systems. Waukesha County offers a perfect blend of urban and rural living where one can enjoy the benefits of quiet rural lake communities or opt for nearby attractions that the greater Milwaukee area offers including vast beach and park systems, public markets, performing arts, music festivals, and sports including the Milwaukee Admirals, Brewers, Bucks, Wave,…