Executive Assistant

Overview

Join Our Growing Team as an Executive Assistant at Common Heart! Common Heart Home Health and Hospice, a service of Illuminus, is a mission-driven, not-for-profit organization with a caring tradition since 1969. We provide compassionate, holistic care to patients and families of all ages, faiths, and backgrounds—and we’re growing. Now is an exciting time to join a team that’s expanding its impact and shaping the future of home health and hospice care.

If you’re ready to support leadership, be part of a growing organization, and make a real difference in the lives of others, we’d love to hear from you! Apply today and grow with us at Common Heart.

The Executive Assistant to the President provides high-level administrative support, managing complex scheduling, communications, and confidential matters. This role serves as a trusted partner, supports executive priorities, and ensures efficient day-to-day operations through sound judgment and discretion.

• Serve as primary point of contact between the President and internal/external stakeholders, exercising sound judgement, professionalism, and discretion in all interactions.
• Prepare, review, and edit correspondence, reports, and presentations, ensuring accuracy, clarity, and appropriate tone.
• Provide high-level administrative and executive support to the President, including managing complex calendars, scheduling meetings, coordinating travel, and handling confidential correspondence.
• Prioritize and manage competing demands, adjusting to shifting priorities while maintaining attention to detail and quality.
• Assist with special projects, conducting research, compiling data, tracking deadlines, and ensuring timely completion of deliverables.
• Coordinate and support executive-level meetings, including agenda development, material preparation, minute taking, follow-up on action items, and communication of decisions.
• Coordinate logistics for events, presentations, and off-site meetings, including vendor coordination, arranging meeting rooms, planning catering, and expense tracking if needed.
• Responsible for maintaining important documents throughout the organization and ensuring there are organized electronic and physical filing systems to ensure efficient information retrieval and record management.
• Manage sensitive and confidential information with the highest degree of discretion, maintaining trust and confidentiality at all times.
• Order, manage, and maintain office supplies and materials for the President and the Commonheart office, ensuring availability of necessary resources while monitoring inventory, vendors, and costs.
• Performs other duties, as assigned.

• Commitment to quality outcomes and services for all individuals.
• Ability to relate well to all individuals.
• Ability to maintain and protect the confidentiality of information.
• Ability to exercise independent judgment and make sound decisions.
• Ability to adapt to change.

• Associate degree in business preferred.
• 2-3 years’ experience required
• Excellent proficiency in various computer programs with expert-level Microsoft office experience required
• Excellent proficiency in writing and typing skills required

• On-Site
• N16W23217 Stone Ridge Drive, Suite 350. Waukesha, WI 53188

• PTO (Paid Time Off)
• Health Insurance
• Health Savings Account
• Flexible Spending Account (FSA)
• Retirement Benefits (401K) with Employer Matching
• Dental Insurance
• Vision Insurance
• Disability Insurance
• Hospital Indemnity Insurance
• Accident Insurance
• Critical Illness Insurance
• Health Screening Benefit
• Employee Assistance Program (EAP)
• Employee Discount
• Referral Program

$57,000 - $68,000