School Administrative Secretary

2600 Summit Ave, Waukesha, WI 53188, United States of America

The Montessori School of Waukesha is seeking a highly organized, detail-oriented School Secretary to support the daily operations of our thriving independent Montessori school. This position serves as a key member of the administrative team and plays an essential role in business office operations, student records management, purchasing, vendor coordination, and family support.

The position is available because our current School Secretary is moving to another role on our administrative team.

The ideal candidate is professional, customer-service oriented, comfortable managing multiple priorities, and committed to supporting a positive school community.

Business Office Support

• Manage billing, invoicing, accounts receivable, and payment processing.
• Assist with accounts payable, deposits, and financial recordkeeping.
• Maintain accurate files and administrative records.
• Support enrollment-related administrative processes.
• Maintain accurate student records and enrollment information.
• Assist with student enrollment, transfers, and withdrawals.
• Ensure confidentiality and security of student and family information.
• Generate reports and maintain data within the school's student information systems.

Family & Community Support

• Respond professionally to family inquiries.
• Assist families in navigating school systems and procedures.
• Support school wide communications and administrative processes.
• Foster positive relationships with families and community partners.
• Coordinate purchasing activities and maintain purchasing records.
• Obtain quotes, compare pricing, and work with vendors.
• Manage vendor relationships, contracts, and service schedules.
• Coordinate deliveries and resolve purchasing issues when needed.

Administrative & Operational Support

• Provide administrative support to school leadership.
• Maintain organized electronic and paper filing systems.
• Support office operations, inventory management, and supply ordering.
• Assist with school events and special projects as needed.

Preferred

• Previous experience in school administration, office management, customer service, bookkeeping, or administrative support is key for our selection decision.
• Associate's or Bachelor's degree in Business Administration, Office Administration, Education, Communications, or a related field helpful but not required.

• Strong organizational and time-management skills.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities while maintaining accuracy and professionalism.
• Proficiency with Google Workspace, Microsoft Office, and database systems.
• Experience with Quick Books or similar accounting software preferred.
• Ability to maintain confidentiality and exercise sound judgment.
• Strong customer service skills and attention to detail.

Starting Salary:$42,000 annually with additional compensation based on experience, skills, and qualifications.

Includes 10 days of paid time off during the academic year and additional PTO days during the summer. The school calendar offers generous scheduled breaks throughout the year.

• Health, dental, and vision insurance
• Life and disability insurance
• Simple IRA with employer matching
• Health Savings Account (HSA)
• Significant childcare discounts for enrolled employee children

The Montessori School of Waukesha is an independent, nonprofit Montessori school dedicated to fostering each child's potential and a lifelong love of learning. We seek team members who are collaborative, professional, and committed to creating an exceptional experience for students and families.