Executive Assistant

Executive Assistant

We are looking for an executive assistant to support daily administrative operations for an organization in Waukesha, Wisconsin. This role is ideal for someone who excels at managing priorities, coordinating executive schedules, and keeping critical business activities organized. The position also requires strong attention to detail, sound judgment, and the ability to handle confidential information effectively.

Responsibilities:

• Manage complex calendars, coordinate meetings, and adjust schedules to support shifting business priorities.
• Arrange domestic and international travel, including itineraries, lodging, transportation, and related logistics.
• Prepare and reconcile expense reports accurately and in a timely manner.
• Review documents, presentations, and correspondence for accuracy, completeness, and high quality.
• Support projects by tracking deadlines, organizing materials, and following up on action items.
• Develop effective PowerPoint presentations and other executive-level materials for meetings and reporting.
• Facilitate communication across teams by coordinating appointments, meeting details, and required documentation.
• Maintain organized records and provide dependable administrative support to ensure smooth day-to-day operations.