Project Specialist

Project Specialist

Hybrid | Greater Milwaukee Area (2 days onsite per week)

$60,000-$70,000 + Bonus Potential + Benefits

LHH is partnering with a respected nonprofit organization focused on advancing science, research, education, and professional development within a rapidly evolving healthcare and life sciences field.

We're seeking a highly organized and detail-oriented Project Specialist to support a variety of programs, projects, events, and operational initiatives. This is an excellent opportunity for an early-career professional who enjoys coordinating complex projects, collaborating across teams, managing timelines, and contributing to meaningful work that supports scientific advancement and professional education.

What We're Looking For

Bachelor's degree required

1-2 years of experience in project coordination, program administration, operations, nonprofit organizations, associations, higher education, or a related field

Strong organizational skills with exceptional attention to detail

Ability to manage multiple priorities and deadlines simultaneously

Excellent communication and stakeholder management skills

Experience with Microsoft 365 (Excel, Word, Outlook, Teams, SharePoint)

Experience with project management tools such as Asana, , Smartsheet, Trello, or similar is a plus

Experience working with databases, CRM systems, or membership management platforms is preferred

Analytical mindset with the ability to gather, interpret, and report on data

Some evening/weekend support may be required during peak program periods, along with limited annual travel

What You'll Do

Coordinate and support multiple programs and initiatives from planning through execution

Manage project timelines, communications, documentation, and reporting

Serve as a key point of contact for program participants, reviewers, volunteers, and stakeholders

Track submissions, applications, deadlines, and project deliverables

Assist with meeting planning, scheduling, logistics, and follow-up activities

Maintain records, databases, standard operating procedures, and program documentation

Analyze and compile data to support reporting and decision-making

Identify opportunities to improve processes and workflows

Support special projects, strategic initiatives, and annual events throughout the year

Equal Opportunity Employer/Veterans/Disabled

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Military connected talent encouraged to apply