Receptionist, Administrative​/Clerical

Position Title:

Receptionist

Wage: $22.00 - $27.00/hour

Shift: 1st

Hours:

7:00am - 4:00pm

This position in Waukesha, WI is responsible for providing excellent customer service, managing incoming calls and visitors, maintaining office communications, and supporting general administrative operations.

Receptionist Responsibilities:

• Answer, screen, and direct incoming telephone calls; take and relay messages as needed
• Use the paging system to communicate with employees when necessary
• Greet visitors, monitor visitor access, and maintain awareness of facility security procedures
• Receive, sort, and distribute incoming mail, faxes, and deliveries
• Operate the postage machine and prepare outgoing mail
• Monitor and maintain postage and office supply inventories
• Maintain employee and department directories, phone lists, and organizational charts
• Update company intranet postings and internal communications
• Create and distribute employee birthday and anniversary announcements
• Coordinate and organize onsite company events and employee activities
• Maintain the employee photo board and other office postings
• Assist the Engineering Department with creating and organizing shop books
• Provide general administrative support as needed

Requirements for Receptionist:

• High school diploma or equivalent required; technical diploma or associate degree in Administrative Support or a related field preferred
• Approximately 3 years of related administrative, receptionist, or customer service experience preferred
• Excellent interpersonal, communication, and customer service skills
• Professional and friendly demeanor with the ability to interact effectively with employees, visitors, customers, and the general public
• Strong organizational skills and attention to detail
• Ability to prepare basic reports, business correspondence, and written instructions
• Ability to effectively communicate information and respond to questions
• Proficiency with Microsoft Office, including Word, Excel, and Power Point
• Ability to maintain confidentiality and exercise sound judgment when handling information
• Ability to sit and stand for extended periods of time
• Ability to occasionally lift and/or move items weighing up to 25 pounds
• Ability to perform routine office and administrative tasks throughout the workday

We are proud to be an equal opportunity employer.