Executive Assistant

Description We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in Waukesha, Wisconsin. This Long-term Contract position is ideal for someone who excels at keeping executives organized, maintaining smooth communication, and handling a wide range of administrative priorities with professionalism. The role requires strong judgment, attention to detail, and the ability to coordinate fast-moving schedules, meetings, and documentation in a dynamic corporate environment.

Responsibilities:

- Oversee and prioritize complex calendars for senior leaders, ensuring schedules align with business goals and shifting demands.

- Coordinate meetings across executive, board, shareholder, and strategic groups, including logistics, materials, and follow-up actions.

- Act as a key point of contact for internal teams and external partners, helping maintain clear and timely communication.

- Prepare and refine presentations, reports, correspondence, and other executive-facing documents with accuracy and discretion.

- Record meeting notes, maintain organized documentation, and track next steps to support completion of commitments.

- Arrange business travel, build detailed itineraries, and manage related scheduling needs for leadership.

- Support recruiting efforts for executive-level hiring through interview coordination and candidate communication.

- Process expense reports, invoices, and vendor-related administrative tasks while helping maintain efficient office operations.

- Assist with conference rooms, visitor reception, mail handling, supplies, employee events, plant tours, and other corporate activities.

- Recommend and apply workflow improvements, administrative best practices, and technology-based solutions to enhance executive support, including occasional coordination needs tied to leadership transition activity. Requirements - 3+ years of experience providing administrative or executive support in a fast-paced business setting.

- Demonstrated success managing calendars, meetings, correspondence, and multiple priorities for senior leaders.

- Strong written and verbal communication skills with the ability to interact professionally across all levels of an organization.

- Experience using CRM platforms and common business tools for scheduling, documentation, and coordination.

- Familiarity with Kronos Timekeeping System, About Time, or similar workforce and timekeeping applications.

- Proven ability to handle sensitive information with discretion, sound judgment, and a high level of confidentiality.

- Excellent organizational skills and attention to detail, with the ability to follow through on tasks independently.

- Proficiency in administrative support functions such as conference coordination, travel planning, and expense processing. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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