Accounts Payable Associate

Description

Accounts Payable Associate – Make an Impact Behind the Scenes

Are you someone who loves keeping things accurate, organized, and running smoothly? Join a company where your attention to detail truly matters. At Renew Aire, our Finance team plays a critical role in supporting innovation, sustainability, and growth—and we’re looking for an Accounts Payable Associate who takes pride in doing meaningful, high-quality work every day.

At Renew Aire
, we’ve spent more than 40 years improving indoor air quality while reducing energy use through energy recovery ventilation technology. Our people-centric culture is built on collaboration, innovation, and respect. Based in Madison, WI, we proudly hold Green Globes, LEED Gold, and ENERGY STAR certifications
, demonstrating our commitment to sustainability, health, and our employees.

As an Accounts Payable Associate, you’ll be a key contributor to the financial accuracy and operational efficiency of our organization.

Essential Responsibilities

• Manage the full accounts payable cycle including invoice processing, payment execution, and discrepancy resolution
• Complete month-end AP activities including invoice vouchering, accrual recommendations, and AP to General Ledger reconciliation
• Maintain organized records for tax preparation, audits, and 1099 compliance
• Review vendor statements, resolve payment discrepancies, and maintain strong vendor relationships
• Ensure proper account coding, identify early payment discounts, and issue stop payments when needed
• Process employee expense reimbursements in compliance with company policy
• Administer company credit card program including monthly reconciliation and approvals
• Maintain and improve AP processes and ensure compliance with internal controls
• Prepare reports, analyze data, and support financial reporting and audit processes
• Assist with additional accounting tasks, projects, and training support as needed

• Dependable, trustworthy, and able to maintain confidentiality
• Clear and professional communicator
• Highly organized with strong time-management skills
• Detail-oriented with a commitment to accuracy
• Self-motivated and able to manage multiple priorities independently

• 3–5 years of Accounts Payable, Accounting, or Finance experience preferred
• Experience in a manufacturing or distribution environment preferred
• Associate degree in Accounting or Finance preferred
• Proficiency in Microsoft Office Suite
• Intermediate Microsoft Excel skills
• Experience working with ERP or accounting systems
• Strong understanding of Accounts Payable processes
• Basic knowledge of accounting principles and procedures
• Ability to pass a background check and drug screen

• Be part of a mission-driven company focused on sustainability and innovation
• Collaborative, supportive, and people-focused culture
• Opportunities to contribute, grow, and make a real impact
• Work where your accuracy and expertise truly matter

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Physical and Mental Demands – While performing the duties of this job, the employee is regularly required to see, talk and hear. The employee frequently is required to sit and use hands along with fingers, to handle or feel. The employee is occasionally required to stand, walk, reach with hands and arms, climb or balance, and stoop, kneel, crouch or crawl.

The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision.

Must be able to understand issues, problems, and opportunities and make timely, sound decisions. Take responsibility for decisions and understand the impact and implications of decisions and provide feedback as necessary.…