Administrative Assistant​/Scale Operator

# Administrative Assistant/Scale Operator Waupun Mill - Waupun, WI 53963## Description
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* Position Summary:

** Responsible for professional customer service, billing, and administrative duties as it relates to the customers of the locations business lines of feed, grain, and soy processing plant.
*
* Duties & Responsibilities:

*** Greets customers and establishes a helpful friendly atmosphere.
* Continually arranges or cleans to assure a positive image to the customer.
* Monitor vendors in the proper delivery of their product as authorized.
* May originate or prepare correspondence or emails as directed.
* Manage inbound and outbound shipments for customers coming across the truck scale.
* Ability to grade grain and identity foreign materials (will train).
* Record test data, such as weights, temperatures, grades, or moisture content, and quantities inspected or graded.
* Coordination of delivery numbers, daily inputs, and verification of accuracy.
* Basic customer service and communication including answering phones when other office staff is occupied assisting customers, communication to customers regarding location hours and ticket information.
* Assist office staff with filing, reporting, tidiness of scale operation area and other duties as time allows.
* Processes invoices to include matching the bill of lading with the proper weight and verification with the purchase order.
* Enter all incoming ingredients into the system with cost and make monthly inventory adjustments.
* Manage and update Feed Price Sheets.
* Administer specific customer billing details on Monthly basis.
* Inputs business activities using the Agvantage software system and works with corporate personnel to assure completeness and accuracy of data input.
* Communicates with customers and relays pertinent information to the appropriate personnel.
* Customer invoicing.
* Communicating inbound shipments and pickups with appropriate locations personal
* Other duties as assigned.## Qualifications
*
* Qualifications:

*** 2-4-year degree in an agricultural-related field or 2-4 years of administrative experience (agricultural background preferred).
* Excellent customer service skills required.
* Bookkeeping,10-Key Calculator, Microsoft Office, Inventory, and Accounts Receivable experience preferred.
* A successful candidate will have strong math, communication, sales, and organizational experience.
* Previous feed mill or scale operator experience preferred.
** Working Conditions &

Physical Requirements:

*** This position is Monday thru Friday 8:30am-5pm, with extended hours and weekend hours during harvest
* Perform duties in a professional office setting.
* Ability to sit or stand for long periods of time.
* Ability to stoop, bend, and reach on occasion.
* Fast paced environment, attention to details is a must.
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