Administrative Assistant II - Community Development

Administrative Assistant II

Join a team dedicated to strengthening neighborhoods, supporting housing initiatives, encouraging economic development, and enhancing quality of life throughout the City of Wausau.

This part-time Administrative Assistant II plays a vital role in the Community Development Department by providing administrative, program, and customer service support for a wide variety of community-focused initiatives. This position serves as a key point of contact for residents, businesses, partner organizations, and City staff while supporting grant-funded programs, housing and redevelopment efforts, public engagement activities, and board and commission operations.

The ideal candidate is organized, detail-oriented, customer-focused, and enjoys working on meaningful projects that have a direct impact on the community.

This part-time position is budgeted for 22 hours per week, Monday through Friday, with afternoon hours preferable. The starting hourly rate is $22.78 or higher depending on qualifications. Optional benefits include Long Term Disability Insurance, Flexible Spending Account, and Deferred Compensation Program. This position is not eligible for health, dental, or vision insurance.

In this role, you will:

• Serve as a key point of contact for residents, businesses, partner organizations, and City staff seeking information about Community Development programs and services.
• Help support projects and initiatives that strengthen neighborhoods, encourage economic development, expand housing opportunities, and improve quality of life within the community.
• Assist with the administration of local, state, and federal grant-funded programs, helping ensure projects remain organized, compliant, and on schedule.
• Support housing, rehabilitation, loan, and redevelopment programs through client assistance, program coordination, and records management.
• Coordinate and support boards, commissions, committees, and task forces by preparing meeting materials, maintaining official records, and assisting with public meeting processes.
• Create and maintain communications materials including website content, newsletters, flyers, social media posts, and other public information resources.
• Assist with community outreach efforts, public meetings, workshops, neighborhood engagement events, and special projects.
• Prepare, edit, and maintain reports, agreements, correspondence, presentations, and other important departmental documents.
• Assist with budget-related activities, invoice processing, and tracking departmental expenditures.
• Monitor deadlines, reporting requirements, grant obligations, and development agreements to support successful program administration.
• Contribute to the efficient day-to-day operations of the Community Development Department and perform related duties as assigned.

• Associate degree in Administrative Professional Studies, Business Administration, Public Administration, Communications, or a related field.
• Two (2) or more years of experience performing administrative, office support, customer service, records management, or related duties.
• Equivalent combinations of education, training, and experience that provide the required knowledge, skills, and abilities may be considered.

• Experience supporting public sector, community development, housing, planning, economic development, or grant-funded programs.
• Experience preparing agendas and minutes for boards, commissions, or committees.
• Experience maintaining website, social media, or marketing content.
• Experience with grant administration, reporting, or compliance tracking.

The ideal candidate will have:

• Proficiency with Microsoft Office applications, including Word, Excel, Outlook, and PowerPoint.
• Strong organizational, customer service, written communication, and interpersonal skills.
• Ability to manage multiple priorities, maintain accurate records, and work effectively with diverse stakeholders.

IMPORTANT! All applications must completely filled out and have a Resume attached in the "Attachments" section of the application. A Cover Letter is highly recommended, but not required. Applications that are not complete and do not have the required attachment will not be considered.

When completing References section, include 3 professional references with current and valid email addresses. References will not be contacted unless a candidate becomes a finalist for consideration or a conditional offer of employment is extended and accepted.

SPECIAL ACCOMMODATIONS:
The City of Wausau will make arrangements to furnish appropriate auxiliary aids and services where necessary and reasonable to afford an individual with a disability the opportunity to participate in the recruitment process. Please notify the Human Resources Department or phone  to request special accommodations prior to the Final date to receive applications.

NOTICE TO APPLICANTS:
Wisconsin Statutes, Sections 19.36 (7),…