Office Administrator II - Operations & Procurement Coordinator

Apogee Architectural Metals

The Operations & Procurement Coordinator provides administrative, procurement, logistics, and operational support for site Operations leadership. This role is responsible for supporting efficient day-to-day operations through purchasing administration, invoice processing, vendor and carrier coordination, fleet administration, reporting and analytics, travel coordination, meetings and events, and general operational support. The position serves as a key resource for Operations leaders by helping ensure smooth business operations, accurate reporting, and effective coordination of site activities.

• Provide day-to-day administrative support to Operations leadership.
• Coordinate and manage departmental documentation, records, and administrative processes.
• Assist with special projects, data collection, report preparation, and operational initiatives.
• Support communication and coordination between operations teams and internal stakeholders.

• Provide administrative support for purchasing activities and transaction processing.
• Assist with purchase order follow-up, documentation management, and purchasing-related reporting.
• Serve as a backup resource for procurement activities and support ERP-related initiatives as needed.
• Purchase supplies and services through approved company processes.
• Coordinate with vendors regarding orders, documentation, and purchasing requirements.

• Review, code, and allocate freight and operational invoices to appropriate jobs, projects, or cost centers.
• Support invoice processing accuracy and documentation requirements.
• Assist with check requests, purchasing card reconciliation, and expense-related administrative activities.
• Research and resolve payment exceptions and coordinate resolution with vendors and carriers.
• Maintain accurate records and supporting documentation for financial transactions.

• Validate and maintain transportation carrier insurance certificates and related documentation.
• Coordinate with carriers and internal stakeholders to resolve documentation, shipment, and payment issues.
• Support logistics reporting, carrier administration, and compliance tracking activities.
• Maintain records and documentation supporting transportation and logistics operations.

• Prepare and maintain fleet-related reports and records.
• Assist with vehicle registrations, renewals, mileage reporting, and DOT compliance documentation.
• Monitor and maintain fleet records to support regulatory and company compliance requirements.
• Coordinate fleet-related administrative activities with internal and external partners.

• Create, maintain, and distribute Excel-based reports, dashboards, and operational metrics.
• Support ad hoc reporting and analysis requests from Operations leadership.
• Assist with data validation, trend analysis, and reporting accuracy.
• Maintain reporting tools and documentation to support operational decision-making.

• Coordinate meetings, training sessions, leadership visits, and travel arrangements for Operations leaders.
• Arrange meeting materials, schedules, meals, and logistics as needed.

• Assist with departmental communications, presentations, and employee-facing materials.
• Support operational meetings and events through planning, scheduling, and execution.

• Maintain visitor PPE inventory and related supplies.
• Support emergency drills, safety communications, and operational readiness activities.
• Assist with assigned safety documentation and compliance-related administrative tasks.
• Provi…