Maintenance Planner

Maintenance Planner

Apogee Architectural Metals
Apogee Enterprises, Inc. (NASDAQ: APOG) is headquartered in Minneapolis, MN. Founded in 1949, Apogee is a profitable company with annual revenues of approximately $1.3 billion. Apogee provides distinctive metal and glass solutions for commercial buildings and picture framing applications. Brands in the Apogee family include Alumicor, EFCO, Harmon, Linetec, Tru Vue, Tubelite, Viracon and Wausau.

Accurately define and estimate required components and resources for maintenance work requests, converting requests into work orders. Order and monitor material delivery for maintenance work orders. Assign and schedule maintenance work orders with technicians and contractors to support repairs, preventative maintenance and projects. Maintain a consistent tracking system for work orders and parts inventory while compiling inventory information such as consumption rate, characteristics, value, and stock on hand to determine stock supply to support procurement for the purchase of maintenance supplies.

The position collaborates closely with technicians, engineers, operations, and managers to establish component requirements to support the schedule of proactive maintenance activities while utilizing planning and scheduling methods to ensure the most effective and least disruptive maintenance possible. Typically uses a computerized maintenance management system (CMMS) for managing needs to complete work orders.

• Review, refine and convert maintenance work requests into work orders. Work with requestor to understand scope and intent of requests. Estimate effort, skills and cost required to complete the requests. Obtain quotations from contractors as needed. Escalate for request approval as needed.
• Assign and schedule maintenance work orders with technicians and contractors.
• Identify and obtain parts for work orders.
• Evaluate and assign work orders to technicians and contractors based on work requirements, resource abilities and resource availability.
• Collaborate with maintenance manager, supervisor, and other planners to schedule work.
• Schedule contractors to support work orders.
• Communicate work order details to technicians ensuring understanding and alignment between the technicians/contractors and the requestor.
• Develop and maintain detailed plans for preventative maintenance and predictive maintenance of equipment.
• Use manufacturer recommendations, repair history and technician input to determine preventative maintenance tasks and schedules.
• Document PM tasks details and schedule in CMMS system.
• Schedule and assign PM work.
• Lead maintenance scheduling process.
• Generate maintenance schedule.
• Lead maintenance schedule review process with maintenance and support team.
• Communicate maintenance schedule and assigned work to technicians, maintenance support team and requestors.
• Manage and re‑plan schedule changes as needed.
• Manage execution of vendor service contracts (forklifts, air handling, air compressors, chillers, fire protection/security, crane maintenance, overhead doors, etc.).
• Create and manage work orders for vendor provided service contracts.
Schedule repairs/preventative maintenance.
• Monitor part usage for vendor repairs.
• Monitor PM completion in comparison to contractual agreements.
• Use company credit cards for vendors/contractors not in current purchasing system.
• Purchase on credit cards require approval following purchasing approval limits and reconcile end‑of‑month credit card purchases.
• Administer maintenance purchase request.
• Review maintenance requests and work orders for parts/service purchases.
• Send purchase requests to Procurement (Coupa Group).
• Track and communicate order status to affected team members.
• Coordinate company janitorial and facility services.
• Coordinate outside service inspection and repairs.
• Research products and services for new and existing equipment installation and repair.
• Be available during maintenance annual outages to support urgent needs.
• Able and willing to work as a confined space observer for technicians as requested by Maintenance Manager.
• Back up other maintenance personnel on select duties as assigned by…