Payroll & Billing Specialist

Extension is seeking a Payroll & Billing Specialist who is detail-oriented, organized, and passionate about delivering accurate and timely results.

If you thrive in a fast-paced environment, enjoy solving problems, have a strong understanding of payroll and accounting processes, and take pride in providing exceptional service, we’d love to discuss your potential career with Extension.

You are someone who enjoys working behind the scenes to ensure everything runs smoothly. You have a strong attention to detail, take ownership of your work, and understand the importance of accuracy when it comes to payroll and billing. You are a problem-solver who can confidently navigate questions, resolve discrepancies, and build trusted relationships with both internal teams and external clients.

You are organized, dependable, and motivated by the opportunity to make an impact through exceptional service and support.

As a Payroll & Billing Specialist, you’ll play a critical role in supporting Extension’s Accounting Department by managing weekly payroll processing, client billing, and key accounting functions. You will ensure assigned employee hours are accurately recorded, approved, and processed while maintaining strong relationships with Extension employees and clients. You will also assist with financial reporting, account reconciliations, payroll compliance, and special accounting projects to help drive operational excellence across the organization.

• Experience in payroll processing, billing, accounting, or related financial operations
• Strong attention to detail with the ability to identify and resolve discrepancies
• Excellent organizational skills with the ability to manage multiple priorities and deadlines
• A customer-service mindset with the ability to communicate professionally with employees, clients, and internal teams
• Knowledge of payroll processes, employment regulations, and accounting principles
• Experience with accounting/payroll systems and technology (Quick Books, Bullhorn, Bilflo, or similar platforms is a plus!)
• Ability to analyze financial information, prepare reports, and assist with reconciliations
• Strong problem-solving skills with the ability to take ownership and find solutions
• A self-motivated team player who is comfortable working independently and collaboratively
• A commitment to accuracy, confidentiality, and continuous improvement

• We’ve earned the Best of Staffing award for both Clients and Talent every year since 2017!
• We were named one of Milwaukee Business Journal’s Best Places to Work in 2022 and 2023!
• We offer competitive compensation, excellent PTO, full benefits, and an unmatched company culture
• Our innovative staffing tools and technologies give us a competitive edge
• Our culture is built on accountability, hard work, and empowering our team members to succeed.