Business Operations Specialist

Business Operations Specialist

Medaxis LLC in McHenry, IL

Temp-to-Hire | 100% Onsite
Pay Range: $26.00–$28.00 per hour

Are you an accounting professional who enjoys variety and working with people across different areas of a business?

We are looking for a Business Operations Specialist to provide essential support across Accounting, Customer Service, Sales Enablement, and Operations
. This is a great opportunity for someone with a strong accounting foundation who also enjoys solving problems, supporting customers, and keeping day-to-day business operations running smoothly.

In this role, you’ll serve as a key backup across several business functions, helping ensure work continues seamlessly during absences, busy periods, and changing business needs. You’ll work closely with Accounting
, Sales
, Customer Service
, and Operations teams in a fast-paced environment where no two days are exactly alike.

• Support Accounts Payable and Accounts Receivable activities, including invoice processing, payment posting, cash application, account maintenance, and reconciliations.
• Assist with bank reconciliations and payment processing.
• Maintain vendor records and assist with supplier onboarding.
• Prepare and process purchase requisitions, purchase orders, and direct purchases.
• Research and resolve accounting discrepancies.
• Help ensure financial transactions are accurate and completed in accordance with company policies.
• Provide backup support for accounting functions as needed.

• Provide backup support for customer order entry, invoicing, returns, and customer inquiries.
• Maintain customer account, pricing, and order information.
• Coordinate with customers and internal teams regarding order status, product availability, and service-related issues.
• Support customer onboarding and sales enablement activities.
• Assist with sample and demo orders, marketing collateral, and trade show preparation.
• Provide backup coverage for Sales Enablement functions during absences or periods of increased workload.

• Partner with Accounting, Sales, Customer Service, and Operations teams to support daily business activities.
• Maintain accurate records, documentation, and system information.
• Identify opportunities to improve processes and operational efficiency.
• Assist with special projects and other business needs as assigned.

• High school diploma or GED.
• At least 3 years of accounting experience
  , including experience with AP, AR, cash application, reconciliations, or similar accounting functions.
• Strong customer service, order processing, or administrative support experience.
• Experience working with ERP systems and Microsoft Office
  .
• Strong attention to detail and organizational skills.
• Excellent problem-solving skills and the ability to research and resolve discrepancies.
• Ability to manage multiple priorities and adapt to changing needs.
• Strong verbal and written communication skills.

• Associate’s degree in Accounting, Finance, Business Administration, or a related field.
• Experience supporting both accounting and customer-facing functions.
• Experience in a manufacturing, distribution, or operations environment
  .

This position is ideal for someone who wants to use their accounting experience in a broader business role. You’ll gain exposure to multiple areas of the organization while becoming a valuable resource to several teams.

If you’re organized, detail-oriented, customer-focused, and comfortable wearing multiple hats
, we’d love to hear from you!

This is not a job description. More details will be provided regarding the functions of this position.

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