Transaction Coordinator

High Point Land Company is one of the Midwest's leading land real estate and auction companies. We help landowners buy and sell farmland, hunting land, recreational property, and rural acreage across multiple states.

We’re looking for a dependable Transaction Coordinator who enjoys managing the real estate and auction closing process, staying highly organized, and helping deliver a seamless, professional experience for our clients and team.

• Manage real estate and auction transactions from contract acceptance through successful closing
• Process new pending files by organizing contracts, disclosures, and documents within our CRM and file systems
• Maintain accurate transaction records, custom fields, task tracking, and workflow updates in the CRM
• Coordinate daily communication between buyers, sellers, Field Agents, attorneys, lenders, and title companies
• Track and monitor critical contractual deadlines, contingencies, earnest money, and title work
• Review transaction files closely for completeness, compliance, signatures, and proper documentation
• Coordinate closing logistics, including scheduling, settlement statements, and final document distribution
• Collaborate with accounting, compliance, marketing, and sales teams on commissions and client updates
• Archive finalized transaction documents and update file statuses following successful closings
• Support post-closing communication, client follow-up, and online review requests

• Transactions close smoothly, accurately, and on time
• Files, CRM workflows, and digital documentation stay perfectly organized and easy to locate
• Communication with clients, agents, and external partners is professional, clear, and timely
• Contract deadlines and compliance requirements are closely monitored and never missed
• Team members and clients can rely on you to follow through on commitments

• Dependable and reliable with a high level of accountability
• Incredible attention to detail and a commitment to accuracy
• Highly organized and able to manage multiple active transaction files at once
• Positive attitude and strong written and verbal communication skills
• Strong confidence in your ability to independently produce top‑tier work
• Able to work independently while staying on top of strict deadlines in a fast‑paced environment
• Comfortable utilizing structured workflows, email templates, and digital file systems

• 2+ years of experience as a Transaction Coordinator, Real Estate Assistant, or Closing Coordinator
• Experience working within a real estate brokerage, title company, or related transaction environment
• Strong knowledge of real estate transaction processes, title procedures, and contract timelines
• Proficiency with CRM systems and transaction tools (Follow Up Boss, Zip Forms, Dropbox, , etc.)

• Frequently miss deadlines or overlook critical contract dates
• Need constant direction or reminders to stay productive and keep files moving
• Struggle with strict organization, document compliance, or high attention to detail
• Dislike managing heavy email communication and administrative task workflows
• Are uncomfortable working within structured transaction processes and digital platforms

• Monday‑Friday Schedule
• Paid Holidays
• 10 Days of PTO (available after introductory period)
• 3 Paid Personal Days
• 401(k) Company Contribution After One Year

If you’re dependable, highly organized, detail‑oriented, and excited to keep our transactions running smoothly, we’d love to hear from you. Please send your resume to angiemo

High Point Land Company is an Equal Opportunity Employer committed to fostering a diverse and inclusive workplace. Employment decisions are based on business needs, job requirements, qualifications, and merit, without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected status under applicable federal, state, or local law.

The statements contained in this job description are intended to describe the general nature and level of work being performed by individuals assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties, qualifications, or working conditions. Responsibilities and duties may change at any time based on business needs. High Point Land Company reserves the right to modify this job description at any time, with or without notice.

This job description does not constitute a contract of employment, and employment with the Company remains at‑will.