Administrative​/Clerical Coordinator

The Starts and Closings Coordinator is responsible for ensuring that new homes are started with corporate cycle time guidelines and preparing all seller closing documents to ensure seamless and timely closings. This position will work with sales managers, construction managers, mortgage lenders, title companies, brokers/agents, developers, design studio, and municipalities to gather all information required to start and close homes.

• Track and manage the starts schedule including permit status and loan approvals while maintaining the starts calendar.
• Request documents as needed and monitor pre-starts cycle time milestones, municipal applications, and any other requirements needed to complete the start process.
• Prepare required permit documents. Review plans and plot plans for accuracy prior to submit to local municipalities.
• Continuous monitoring of submitted permit applications across all communities and communication of permit status to Operations/Construction.
• Research new community city and HOA requirements, including design restrictions, etc.
• Provide estimates of permit fees to Purchasing Department for budgeting purposes.
• Manage and ensure payment of all fees relating to permitting, utilities, and re-inspections.
• Revise and update the Preconstruction Report with sales and permit status etc.
• Process all contract change orders.

• Minimum High School Diploma or equivalent required.
• Experience in an office support position preferred.
• Prefer a construction background and experience/knowledge in the homebuilding industry.
• Brix/Hyphen knowledge required.
• Strong computer skills with expertise in Microsoft Windows Office applications, including Outlook, Word, and Excel.
• Good oral/written communication and interpersonal skills, ability to communicate effectively in a professional manner.
• Excellent organizational skills.
• Ability to gather information and generate documents with accuracy.
• Daily interactions with business partners, construction personnel, sales team, design center, and employees at all levels of the organization.
• Ability to handle the stress of dealing with multiple internal and external customers and react favorably to resolve issues in a positive manner.
• Team player and demonstrated ability to work within cross-functional teams.

Job Type: Full-time

Work Remotely