Payroll Administrator

Under general supervision, to perform a variety of technical and clerical duties involving financial record keeping; process the biweekly payroll, which includes civil-service Police and Fire, in a timely and accurate manner; provide related technical assistance to the Finance Department and City staff; perform other duties as assigned.

Employees within this class perform and administer duties requiring a high degree of analysis, individual judgment and confidentiality in the administration of payroll activities. Employees must be able to adapt in an environment in which specific parameters change frequently in accordance with evolving City policies, federal law, and software modifications. Employees at this level receive only occasional instruction or assistance as new or unusual situations arise, and are fully aware of the operating procedures and policies of the work unit.

Employees must be able to function effectively in an environment often involving sensitive issues of employee pay as well as the close scrutiny and potential for significant financial penalties exacted upon the City by various agencies of government, particularly the Treasury Department.

• Bookkeeping principles and practices to include verification of time sheets and salary changes, as needed to prepare or maintain accurate records and reports.
• Payroll policies and procedures to include those related to time keeping and time reporting as needed to ensure employees are compensated correctly and leave balances are accurately maintained.
• Accrual rules such as the rate at which annual, sick, and compensatory leave are accrued and the procedures for requesting, using and reporting leave as needed to accurately calculate and report employee time.
• Local, state, or federal laws, codes, regulations or legislative acts pertaining to employee benefit or payroll programs to include keeping records for audit and verifying reports generated by the computerized payroll system as needed to process payroll as required for state, federal, and local entities.
• Payroll and personnel related forms to include the proper manner to complete and process forms as needed to complete payroll forms and other administrative forms.
• Payroll procedures and practices to include the procedures for processing temporary and permanent employees, part-time and full-time employees, exempt and non-exempt employees, and bi-weekly employees as needed to calculate employee time and document employment status.
• Employee leave type accumulations to include the types of leave and rate of accumulations as needed to calculate employee time.
• Administrative and clerical procedures and systems such as word processing, filing and record management systems, and other office procedures and terminology as needed to maintain the accuracy and confidentiality of employee records.
• Computer software applications such as Microsoft Excel, Word, Outlook, Internet and mainframe applications as needed to figure and report employee time and access personnel forms.

• Use mathematical applications such as addition, subtraction, multiplication, division, percentages, and fractions as needed to calculate employee time accumulated and used.
• Perform key entry of alpha or numerical material.
• Enter data accurately and quickly using a computer keyboard as needed to enter payroll figures in the computer.
• Explain complex payroll procedures and concepts.
• Communicate in writing to include the use of standard English grammar, spelling, punctuation and sentence structure and logical ordering of ideas as needed to compose documents such as memo and letters and to effectively communicate with others.
• Interpret complex data such as spreadsheet computations, charts, and graphs as needed to aid in interpreting payroll data.
• Operate office equipment such as copiers, fax, printers, and telephones at an acceptable level as needed to maintain the efficiency of the office.
• Maintain attention to detail as needed to calculate, figure, input employee time, and maintain employee records.
• Make competent decisions and exercise good judgement.
• Maintain and ensure…