Special Education Secretary

Starting Date: Aug 24, 2026

WAYLAND PUBLIC SCHOOLS

EMPLOYMENT OPPORTUNITY

SCHOOL YEAR

JOB POSTING

Title:
Special Education Secretary

Position Summary: Wayland Public Schools is seeking a dedicated Special Education Secretary to join our team. This administrative role is crucial for ensuring the smooth operation and compliance of our Special Education department through effective organization and record‑keeping.

• Process student Individual Education Plans (IEPs) and verify for completeness and accuracy according to mandated timelines and regulations.
• File paper documents and upload electronic documents as needed into student records (MCAS Reports, discipline, attendance, Child Study, summer progress reports, evaluation packets, meeting notices, signed IEPs, and parent correspondence).
• Maintain and update student records in Power School. Maintain archived records as required.
• Process and notify BSEA of rejected or unsigned IEPs.
• Process Special Education student record requests from students, families, other school districts and the district law firm and referrals for out-of-district placements.
• Direct all incoming telephone calls, furnish information to parents, staff regarding evaluation request, admission, record request, meeting schedules.
• Work effectively with families and respond to diverse cultures and backgrounds.
• Responsible for student documents being translated into specific languages for students and families.
• Other activities and tasks as determined by the Director of Student Services.

• High school graduate or equivalent with demonstrated successful experience in the administrative capacity or comparable experience. Associate's degree preferred.
• Possess a thorough knowledge of and familiarity with modern office technology, electronic equipment and software applications (Word, Excel, Adobe).
• Knowledge of IEPs, special education and IEP software (Power School) highly desirable.
• Proven ability to handle deadline driven, complex working environment.
• Ability to plan and organize work in a fast‑paced office using sound judgment.
• Ability to organize and accurately maintain multiple, extensive hard copy and electronic filing and data systems.
• Must be able to work autonomously, prioritize and reprioritize tasks and work effectively despite interruptions.
• Ability to establish and maintain effective working relationships with staff, students, parents and general public.
• Effective written and oral communication skills and a willingness to help others.

Citizenship, residency or work visa required

Successful completion of Criminal Records Check (C.O.R.I.), Sexual Offender Record Check (S.O.R.I.) and fingerprinting required

WPS provides a desirable benefits package for full‑time employees which includes: health, employer‑sponsored Health Savings Account, dental, vision, long‑term disability, life insurance, 403(b), Dependent Care Account, Flexible Spending Accounts, and participation in retirement pension boards.

WPS is an equal‑opportunity employer committed to ensuring that all applicants are selected on the basis of qualifications and merit, regardless of race, color, religion, national origin, sex, gender identity, sexual orientation, age, genetic information, ancestry, military status, disability or pregnancy. WPS encourages candidates of all backgrounds.

• Melissa Webb, Human Resources
• PO Box 408
• Wayland, Massachusetts 01778
• Phone:
• Email: