Wayland School Community Programs Coordinator

WAYLAND PUBLIC SCHOOLS

WAYLAND SCHOOL COMMUNITY PROGRAMS COORDINATOR

TITLE:

Coordinator of Out-of-School Time Program

School Year

POSITION SUMMARY:

The Coordinator of the Out-of-School Time (OST) Program for Wayland School Community Programs oversees the daily operations of OST programs, including after-school, early release days, vacation weeks, summer programs, enrichment, and tutoring programs. The role focuses on program development, staff training, and budget management, ensuring high-quality care for students in grades K-12. The program operates from dismissal until 6:00 PM, including early release days, vacation weeks, and summer sessions.

The mission is to provide high-quality, affordable Out-of-School Time care that complements classroom learning with engaging, hands-on experiences.

The Coordinator plays a key role in supporting students' academic, social, and emotional growth. The role incorporates innovative strategies such as recreational enrichment, STEAM, Service Learning, Entrepreneurial programming, and Socio-Emotional Learning (SEL).

TRAINING AND

EXPERIENCE:

* Minimum of three (3) years of experience working with school-age children in a supervisory role.

* Bachelor's Degree required, preferably in education or a related field.

SKILLS AND ABILITIES:

* Knowledge of best practices in OST program administration and curriculum development.

* Ability to manage program budgets, registration, and evaluation.

* Strong leadership, team-building, and communication skills.

* Experience working closely with school administration and community organizations.

* Proficiency in Microsoft and Google applications.

* Ability to work in a fast-paced environment and manage multiple priorities.

* Experience working in community-based programs with an understanding of urban issues.

* Ability to travel for meetings, training, and workshops.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

* Plan, develop, and evaluate programs to meet state and district objectives.

* Manage program budgets and registration in collaboration with the Director.

* Ensure compliance with EEC and/or DESE program requirements.

* Supervise and coach staff, providing opportunities for professional development.

* Conduct regular staff meetings and foster a productive, positive work environment.

* Develop partnerships with parents, community leaders, and organizations.

* Perform other duties as assigned by the Director of Wayland School Community Programs.

ORGANIZATIONAL LEADERSHIP:

* Foster a positive work environment and be visible and available to the team.

* Exhibit professionalism, communicate staff expectations clearly, and solve program challenges proactively.

* Respond effectively to crises and unexpected situations.

* Encourage staff input, new ideas, and suggestions.

* Keep staff informed about schedule and policy changes, budget issues, and program updates.

* Plan and lead organized, productive staff meetings.

* Monitor program effectiveness and explore avenues for improvement, regularly soliciting staff feedback.

STAFF SUPPORT:

* Model effective strategies in behavior management, teaching, and parent communication.

* Actively engage with children and encourage independence, ensuring the classroom environment is nurturing and supportive.

* Assist staff in managing challenging behaviors with positive, consistent interventions.

* Provide supervision and feedback in a non-judgmental, supportive manner.

* Act as a resource for staff and encourage communication between staff and parents.

RELATIONSHIP WITH PARENTS:

* Maintain a positive rapport with families and provide guidance and support as needed.

* Effectively communicate the program's mission and educational philosophy.

* Encourage parent participation and make them feel welcomed and involved.

PROGRAMMING SUPPORT:

* Support developmentally appropriate, open-ended activities that foster creativity and exploration.

* Guide children in positive social interactions and resolving conflicts.

* Ensure the physical and emotional well-being of children in all program settings.

PLANNING:

* Ensure predictable daily routines and collaborate with the team to implement them effectively.

* Regularly reassess and adapt the classroom and…