Educational Assistant & Office Liaison Job Wayland area,Massachusetts USA,Education / Teaching

WAYLAND PUBLIC SCHOOLS

EMPLOYMENT OPPORTUNITY

SCHOOL YEAR

JOB POSTING

Title: Educational Assistant & Office Liaison (1.0 FTE | 10-Month School Year Position)

Position Summary: The Educational Assistant & Office Liaison is a dual-role position that supports both the daily operations of the school office and the social, emotional, and academic development of students. This individual serves as a key member of the school community by providing administrative support to school leadership while also supervising and coaching students during recess, transitions, and designated skill-building periods.

The Educational Assistant component of the position focuses on helping students strengthen independence, responsibility, executive functioning, social-emotional skills, and foundational academic skills through structured activities, guided reflection, and workplace-style learning experiences.
Essential Responsibilities
Office Liaison Responsibilities
School Office Operations

Serve as a welcoming first point of contact for students, families, staff, and visitors.
Answer and direct phone calls, emails, and general inquiries.
Support daily office operations and administrative procedures.
Assist with maintaining student attendance records and documentation.
Prepare correspondence, reports, newsletters, and school communications.
Maintain confidential student and staff records.
Support scheduling, calendar management, and meeting coordination.
Assist with student registration, enrollment, and withdrawal processes.
Manage office supplies and coordinate purchasing requests.
Provide administrative support to the principal and school leadership team.
Assist with school-wide events, family engagement activities, and special projects.

Educational Assistant Responsibilities
Student Supervision and Support

Active supervision of students may include times during recess, transitions, lunch periods, arrival, dismissal, and/or other assigned times.
Foster a safe, inclusive, and positive school climate.
Reinforce school expectations and promote positive student behavior.

Independent Student Skill Development Programming

Facilitate (classroom teacher planned) structured independent and small-group skill-building sessions for students.
Guide students in(classroom teacher planned) workplace-style learning experiences that promote responsibility, perseverance, and independence.
Support students in completing (classroom teacher planned) self-directed learning activities and goal-setting exercises.
Facilitate workplace math activities, games, and challenges that strengthen practical math and problem-solving skills.
Guide students through social-emotional learning activities, reflection journals, and independent workbooks.
As needed, collaborate with classroom teachers, counselors, and administrators to support student growth and development.

Data Collection and Communication

Maintain records of student participation and progress in skill development activities.
Share observations and feedback with school staff as appropriate.
Communicate effectively with families and staff regarding student growth and successes.

Additional Responsibilities

Maintain confidentiality regarding student and staff information.
Participate in professional learning opportunities and staff meetings.
Perform other duties as assigned by the Principal that support school operations and student success.

Qualifications
Required

High School Diploma or equivalent.
Experience working with children in an educational, recreational, or youth-development setting.
Strong organizational and communication skills.
Ability to manage multiple responsibilities and priorities.
Demonstrated ability to build positive relationships with students, families, and staff.
Ability to maintain confidentiality and exercise professional judgment.
Cultural Competency: Experience with diverse populations and a strong commitment to Wayland's goals of diversity, equity, and inclusion.

Preferred

Associate's or Bachelor's degree.
Previous administrative assistant experience.
Experience working in a school setting.
Experience facilitating social-emotional learning, executive functioning supports, or student mentoring programs.
Knowledge of student information systems and educational technology platforms.

Knowledge, Skills, and Abilities

Strong interpersonal and customer service skills.
Ability to establish positive rapport with elementary-aged students.
Knowledge of child development and age-appropriate behavior supports.
Ability to facilitate engaging student activities and independent learning opportunities.
Strong organizational and time-management skills.
Proficiency with Google Workspace and Microsoft Office applications.
Ability to work independently and collaboratively as part of a school team.

Physical Requirements

Ability to sit, stand, walk, and move throughout the school day.
Ability to supervise students indoors and outdoors in varying weather conditions.
Ability to lift and carry materials up to 25 pounds.

Terms of Employment

Full-time (1.0 FTE)
10-Month…