IEP & Records Specialist — Special Education Admin

Starting Date: Aug 24, 2026

WAYLAND PUBLIC SCHOOLS

EMPLOYMENT OPPORTUNITY

SCHOOL YEAR

JOB POSTING

Title:
Special Education Secretary

Position Summary:
Wayland Public Schools is seeking a dedicated Special Education Secretary to join our team. This administrative role is crucial for ensuring the smooth operation and compliance of our Special Education department through effective organization and record-keeping.

Duties and Responsibilities (Not limited to):

• Process student Individual Education Plans (IEPs) and verify for completeness and accuracy according to mandated timelines and regulations.
• File paper documents and upload electronic documents as needed into student records (MCAS Reports, discipline, attendance, Child Study, summer progress reports, evaluation packets, meeting notices, signed IEPs, and parent correspondence).
• Maintain and update student records in Power School. Maintain archived records as required.
• Process and notify BSEA of rejected or unsigned IEPs.
• Process Special Education student record requests from students, families, other school districts and the district law firm and referrals for out-of-district placements.
• Direct all incoming telephone calls, furnish information to parents, staff, regarding evaluation request, admission, record request, meeting schedules.
• Work effectively with families and respond to diverse cultures and backgrounds.
• Responsible for student documents being translated into specific languages for students and families.
• Other activities and tasks as determined by the Director of Student Services.

Qualifications:

• High school graduate or equivalent with demonstrated successful experience in the administrative capacity or comparable experience. Associates degree preferred.
• Possess a thorough knowledge of and familiarity with modern office technology, electronic equipment and software applications (Word, Excel, Adobe).
• Knowledge of IEPs, special education and IEP software (Power School) highly desirable.
• Proven ability to handle deadline driven, complex working environment.
• Ability to plan and organize work in a fast-paced office using sound judgment.
• Ability to organize and accurately maintain multiple, extensive hard copy and electronic filing and data systems.
• Must be able to work autonomously, prioritize and reprioritize tasks and work effectively despite interruptions.
• Ability to establish and maintain effective working relationships with staff, students, parents and general public.
• Effective written and oral communication skills and a willingness to help others.

Citizenship, residency, or work visa required

Successful completion of Criminal Records Check (C.O.R.I.), Sexual Offender Record Check (S.O.R.I.), and fingerprint

Wayland Public Schools (WPS) provides a desirable benefits package for full-time employees which include: health, employer sponsored Health Savings Account, dental, vision, long-term disability, life insurance, 403(b), Dependent Care Account, Flexible Spending Accounts, and participation in retirement pension boards.

WPS is an equal opportunity employer committed to the fullest extent to the principle of the dignity of all people and of their labors and will take action to ensure that any individual within the District who is responsible for hiring and/or personnel supervision understands that applicants are employed, assigned, and promoted without regard to their race, color, religion, national origin, sex, gender identity, sexual orientation, age, genetic information, ancestry, military status, disability or pregnancy or pregnancy-related condition.

Every available opportunity will be taken in order to assure that each applicant for a position is selected on the basis of qualifications, merit and ability. WPS is proudly a member district of the Massachusetts Partnership for Diversity in Education dedicated to creating an inclusive, supportive and equitable educational community. WPS encourages candidates of all backgrounds and seeks applicants who prioritize and value diversity, equity, and belonging.

Special Education Secretary Wayland School District District-Wide - Wayland, Massachusetts Open in Google Maps

This job is also posted in Wayland School District

Starting Date: Aug 24, 2026

WAYLAND PUBLIC SCHOOLS

EMPLOYMENT OPPORTUNITY

SCHOOL YEAR

JOB POSTING

Title:
Special Education Secretary

Position Summary:
Wayland Public Schools is seeking a dedicated Special Education Secretary to join our team. This administrative role is crucial for ensuring the smooth operation and compliance of our Special Education department through effective organization and record-keeping.

Duties and Responsibilities (Not limited to):

• Process student Individual Education Plans (IEPs) and verify for completeness and accuracy according to mandated timelines and regulations.
• File paper documents and upload electronic documents as needed into student…