Construction Administrative Assistant

Dobco, Inc. is a highly successful, privately owned general contractor specializing in public works projects. From schools and municipal buildings to large-scale campuses and Army Corps projects, Dobco has built a strong reputation for delivering high-quality construction and long-term value to the communities we serve.

We are seeking a detail-oriented and proactive Construction Administrative Assistant to join our team in Wayne, NJ. This role is critical to supporting preconstruction and project execution efforts by managing documentation, coordinating bid activities, and facilitating communication between internal teams, subcontractors, and vendors. The ideal candidate thrives in a fast-paced environment, is highly organized, and has a strong ability to manage multiple priorities.

• Support the bidding and preconstruction process by coordinating bid invitations, tracking subcontractor participation, and managing proposal documentation
• Assist with purchasing activities, including obtaining pricing, preparing purchase orders, and maintaining vendor and subcontractor records
• Prepare, distribute, and track Requests for Information (RFIs), submittals, and other project documentation
• Maintain and update bid logs, project tracking spreadsheets, and the company bid board
• Solicit subcontractors for proposals and follow up to ensure timely and complete submissions
• Compile bid packages, bid binders, and supporting documentation for internal review and submission
• Coordinate communication between estimating, project management, subcontractors, and vendors to ensure alignment and timely information flow
• Track and organize project documents to ensure accuracy, completeness, and compliance with company standards
• Provide administrative and operational support to the estimating and project management teams as needed

• 2+ years of administrative experience, preferably within the construction industry
• Strong organizational skills with excellent attention to detail
• Proficiency in Microsoft Office, particularly Excel, Word, and Outlook
• Ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment
• Strong communication skills and the ability to work collaboratively with internal and external stakeholders