Honors Administrative Assistant

Part-Time Academic Administrative Assistant

Reporting to the Dean of the University Honors College, the Part-Time Academic Administrative Assistant provides essential operational and administrative support. This position ensures the smooth execution of all recruitment activities targeting high-achieving high school and community college students. The assistant plays a critical supporting role in coordinating communications, managing logistics, maintaining data systems, and producing materials that advance the University Honors College goals of recruiting exceptional student talent, supporting the Dean, faculty, and staff by managing daily office operations, coordinating special events.

They act as the primary point of contact for prospective/current students and handle scheduling, budgeting, and clerical tasks.

Key Responsibilities

• First Point of Contact:
  Greet visitors, answer the main phone line, and manage the general Honors College email inbox, responding to or routing inquiries.
• Scheduling & Calendaring:
  Manage calendars for the Dean and coordinate room reservations for Honors College spaces and events.
• Operations:
  Order office supplies, process procurement requests, and handle travel arrangements and expense reimbursements.
• Records:
  Assist with scheduling student appointments and maintain confidential student and faculty records.
• Recruitment:
  Assist with on-campus recruitment visit days, prepare informational materials, and interact with prospective students and families.
• Communications:
  Assist in curating content for newsletters or social media accounts to promote student achievements and upcoming events.
• Event Logistics:
  Help plan and execute Honors programming, including guest lectures, workshops, orientation, and major research events.
• Meeting Support:
  Prepare agendas, reserve presentation equipment, and arrange catering for internal meetings.

Minimum Qualifications

• Associate's degree or equivalent combination of education and experience. (Bachelor's degree preferred).
• Minimum of two years of administrative, office support, or higher education experience. (Prefer experience in an honors college/program, university admissions, recruitment, or student affairs office).
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and Google Workspace.
• Strong written and verbal communication skills with a professional and welcoming demeanor.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines simultaneously.
• Strong attention to detail and accuracy in data entry, correspondence, and materials preparation.
• Person is expected to function with considerable independence and apply appropriate policies and procedures within the assigned area of responsibility.

CWA Range 16 Part-Time hourly Rate -- $29.27 - $33.24

Note:

Salaries for internal candidates are determined by the New Jersey Civil Service Commission's formula.

Invitation to apply

Interested candidates will be prompted to complete an application and submit a cover letter and resume/CV.

Submission of all documents listed is required for consideration and all documents should be uploaded where prompted to upload your resume/cv.

General questions related to this application process, please contact human resources. Please include with your inquiry the Job Requisition number beginning with R as well as the job title and department.

William Paterson University is committed to protecting your privacy and will not sell your personal information.

EEO Statement

William Paterson University is dedicated to providing equal opportunities and equal access to all individuals regardless of race or ethnicity, sex/gender (including pregnancy), gender identity or expression, sexual orientation, age, disability, genetic information, marital status, civil union status, familial status, religion, national origin or citizenship, military service status, or any other category protected by law. William Paterson University does not discriminate on the basis of any category stated above or as prohibited by applicable law.

Individuals from historically underrepresented backgrounds are encouraged to apply.