Gallery Coordinator

Thank you for your interest in working at William Paterson University.

William Paterson University is a purpose-driven, proudly diverse community—designated as both a public Hispanic-Serving Institution and Minority-Serving Institution—committed to creating transformative academic, professional, and personal experiences as a powerhouse of progress. We foster a workplace that values growth, flexibility, and community, and we are recognized as a 2024 and 2025 Forbes’ Best Employers by State, 2025 Great College to Work For, and honored with the NJBIZ Empowering Women Award.

Our 1,000 dedicated staff members enjoy competitive benefits, a four-day summer workweek, tuition support, and strong opportunities for internal promotion. Situated on a scenic suburban campus just 20 miles from New York City, WP offers a diverse, inclusive environment where your contributions fuel student success, economic and social mobility, and community engagement. Together, we empower our students through intentional, holistic support within flexible, innovative, and inclusive settings—preparing graduates to thrive professionally and personally, and to lead with a commitment to progress in New Jersey and beyond.

WILLIAM PATERSON UNIVERSITY GALLERIES Founded in 1979 in the Ben Shahn Center for the Visual Arts, the William Paterson University Galleries is one of a few visual arts organizations in Passaic County (northern New Jersey) and uniquely provides meaningful and valuable opportunities to view, interpret, study, and discuss the arts. The University Galleries oversees a collection of approximately 3,500 objects that is often the basis for thematic exhibitions and an educational resource for WP faculty, students, staff, visiting scholars, K-12 audiences, and the public.

The University Galleries encompass three exhibition spaces that total 5,000 square feet. Annual programs consist of on average 6 solo and thematic exhibits, numerous public programs, exhibit tours, and K-12 arts education workshops. These activities provide direct access to art and artists, offering intimate insight into the artistic process.

The University Galleries serves as a cultural resource for William Paterson University, neighboring communities, and the region by presenting exhibitions of visual art, overseeing the University’s art collections, and offering educational programs. The Galleries seeks to introduce diverse audiences to contemporary art and artists, and to enhance visitors’ appreciation and knowledge of the arts. Embracing the University’s commitment to diversity and reflecting our diverse communities, the Galleries endeavors to explore and respond to all aspects of diversity and to foster critical thinking, discussion, and discovery.

JOB SUMMARY Under the general direction of the Director, University Galleries, the Gallery Coordinator is responsible for the day-to-day operations of the Gallery. The position performs independent professional functions using established University and departmental policies and procedures. This position is a part time position.

PRINCIPAL RESPONSIBILITIES Assists in the conception, design, and installation of annual exhibitions, liaising with artists, organizations, and vendors, and coordinates shipping arrangements.

Assists in the development and distribution of catalogs and other educational/informative exhibition materials.

Coordinates media relations and utilizes social media to promote gallery exhibitions and programs to students, faculty, and the general public.

Works with Gallery Director to plan and implement public programs and workshops for academic and external audiences.

Assists in the stewardship of the permanent collection of fine art and material culture.

Assists the Gallery Director in the completion of grant-supported activities.

Collects and helps compile data for grant reporting.

Conducts exhibition tours and arts education opportunities upon request.

Helps supervise work-study students and graduate assistants for gallery related duties.

Prepares documents, correspondence, and reports pertaining to gallery operations which includes use of the Workday platform.

Maintains files, images, and mailing…