Facilities Project Specialist

Join our diverse teams of passionate people and a career that allows you to develop both personally and professionally. At Getinge we exist to make life‑saving technology accessible for more people. To make a true difference for our customers - and to save more lives, we need team players, forward thinkers, and game changers.

Are you looking for an inspiring career? You just found it.

The Facilities Project Specialist is responsible for coordinating facilities projects, maintenance planning activities, workplace initiatives, and facilities systems administration across multiple locations. This role combines project management support, facilities operations, CMMS administration, maintenance planning, budget tracking, vendor coordination, and data analysis to ensure facilities projects and maintenance programs are executed efficiently, accurately, and in alignment with business objectives.

The Facilities Project Specialist serves as a key liaison between Facilities, Finance, Procurement, HR, IT, Security, contractors, vendors, and business stakeholders. This position requires a strong understanding of facilities operations, building systems, maintenance workflows, project coordination, preventive maintenance programs, and financial controls. This role supports both strategic facility initiatives and day‑to‑day operational activities through structured planning, technical knowledge, reporting, and stakeholder communication.

• Coordinate and support facilities‑related projects, including office renovations, workspace reconfigurations, capital improvements, infrastructure upgrades, maintenance initiatives, site openings, relocations, expansions, and closures.
• Develop and maintain project plans, schedules, timelines, budgets, and project tracking tools.
• Monitor project milestones, deliverables, risks, dependencies, and resource requirements.
• Facilitate project meetings, prepare agendas, document action items, and track follow‑up activities.
• Coordinate project activities among Facilities teams, vendors, contractors, architects, consultants, and internal stakeholders.
• Support project implementation while minimizing business disruption.
• Maintain project records, approvals, contracts, permits, closeout documents, and supporting documentation.
• Assist with project budget tracking, invoice management, purchase order monitoring, and project reporting.

• Support maintenance planning activities for facility infrastructure, utilities, and critical building systems.
• Coordinate preventive maintenance schedules and track completion status through CMMS systems.
• Assist Facilities leadership with planning weekly, monthly, quarterly, and annual maintenance activities.
• Monitor maintenance backlogs, work order aging, recurring equipment issues, and maintenance performance trends.
• Support site readiness, facility improvement, and operational enhancement initiatives.
• Assist with facility assessments, space utilization reviews, and workplace planning projects.
• Ensure compliance with company standards, safety requirements, maintenance procedures, and applicable regulations.

• Administer and maintain CMMS records, including asset data, work orders, preventive maintenance schedules, and equipment documentation.
• Monitor system accuracy and ensure maintenance records remain current and complete.
• Generate reports related to maintenance performance, PM completion, asset history, backlog management, and equipment reliability.
• Support continuous improvement efforts within CMMS and facilities management systems.
• Maintain equipment records, technical…