Engineering Administrative Assistant - Wayne, PA

Bala Consulting Engineers is a 200-person engineering firm headquartered outside of Philadelphia in Wayne, PA with offices in New York, NY, Boston, MA, Baltimore, MD, and Washington, DC.

We are looking for an energetic and detail-oriented Engineering Administrative Assistant to join our team and support engineers working on-site at our Wayne, PA headquarters.

Bala is a dynamic growth-oriented company, built on relationships with our clients, staff, and industry partners. At Bala you will enjoy an exceptional employee experience that results in a successful career based on collaboration, leadership and personal development.

• Download and log submittals and RFIs daily.
• Stamp and upload submittals timely and accurately.
• Format and edit AIA Master Specifications daily.
• Format and edit reports, punch lists, meeting minutes and letters as needed.
• Coordinate with the Shop Drawing Manager, fellow Engineering Assistant, and Office Administrators to ensure shop and spec folders are covered consistently and timely each day.
• Assist the Project Managers, Department Managers and Engineers with Microsoft Word, Power Point and Excel.
• Assist with packaging contract documentation for clients as needed.
• Assist with covering Wayne PA office front desk as needed.
• Assist with special projects or administrative tasks as needed.

• Strong attention to detail, time management, and organizational skills are essential.
• Must be able to work efficiently and multitask to meet deadlines.
• Solid problem-solving skills and solution-oriented mindset.
• Strong collaboration and interpersonal skills, required.
• Excellent communicator, both written and verbal.
• Previous engineering or construction firm experience, preferred.
• Previous administrative support and clerical experience, required.
• Knowledge of shop submittal or specifications process, required.

• Advanced level of Microsoft Word, required.
• Excel/Power Point/Outlook/Teams, required.
• Newforma or other Project Management software, strongly preferred.
• Pro Core, strongly preferred.
• AutoCAD Construction, preferred.
• Master Works, preferred.
• Adobe Acrobat, preferred
• SharePoint, preferred.

As a multi-discipline engineering firm, Bala is a leader in innovative designs for building systems in High Rise, Mission Critical, Multi-Unit Housing, Commercial Office, Higher Education, Transportation, Adaptive Reuse and Life Science facilities.

• Medical, Dental, and Vision insurance package
• 401(k) with employer match
• Employer Paid Life Insurance
• Up to (5) weeks of PTO based on years of experience and (8) paid holidays
• 8 hours of Volunteer Time Off
• Tuition and Licensure Reimbursement
• Federal Student Loan Assistance including match up to $5,250 per year
• Section 529 Plan (College Saving Plan)
• Employee Referral Program
• Full-time onsite roles qualify for one day remote work

Bala’s compensation package includes a benefits package along with a competitive market salary structure. Our culture creates an environment where relationships thrive and careers flourish.