Experienced Executive Assistant

Benefits:

401(k)

401(k) matching

Dental insurance

Health insurance

Paid time off

Vision insurance

Competitive salary

Wellness resources

Executive Assistant to Owner/Managing Attorney (Law Firm) — Confidential Search (In-Office)

A well-established law firm in the Philadelphia suburbs is conducting a confidential search for an experienced Executive Assistant to support the Owner/Managing Attorney. This is a high-trust, in-office role for someone who is organized, proactive, discreet, and thrives in a deadline-driven professional environment.

Key Responsibilities

Provide direct administrative and executive-level support to the Owner/Managing Attorney

Manage a complex calendar, scheduling, and meeting logistics (including occasional rescheduling on short notice)

Draft, proofread, and format professional correspondence and internal documents

Prepare and edit documents in Microsoft Word, create polished materials in PowerPoint, and manage spreadsheets in Excel

Handle confidential information with excellent judgment and discretion

Coordinate priorities across multiple matters and deadlines

Serve as a professional point of contact with clients, vendors, and internal team members

Track tasks, follow-ups, and action items to ensure timely completion

Use AI tools to improve efficiency and quality (e.g., summarizing information, drafting internal communications, creating first-pass templates, organizing notes/action items), while maintaining accuracy, confidentiality, and professional judgment

Qualifications

3–5 years of experience as an Executive Assistant (or similar high-level administrative role)

Bachelor’s degree required

Mastery of Microsoft Office (Word, Excel, Outlook, PowerPoint) required

Strong proficiency with AI tools required; AI “power user”/expert strongly preferred

Excellent written and verbal communication skills; high attention to detail

High level of professionalism, discretion, and emotional intelligence

Comfort working in a fast-paced environment with shifting priorities

Ability to learn new systems quickly

What We’re Looking For

A calm, positive presence who can anticipate needs and take initiative

Someone who is quick, reliable, and highly organized

A team-oriented professional who can communicate clearly and follow through consistently

Someone who can use technology (including AI) thoughtfully—without sacrificing accuracy or confidentiality

Work Location

In-office (this role is not remote)

Compensation & Benefits

Compensation is competitive and commensurate with experience. Benefits package available.

How to Apply

(Confidential)

Please submit:

Resume

A brief cover note (or email message) highlighting your executive support experience, MS Office mastery, and how you use AI tools in your work

This is a confidential search. Employer details will be shared with candidates selected for interviews.

What You’ll Get:

Employer paid benefits including health insurance, dental insurance, life insurance, Employee Assistant Plan, and several other benefit plans

Paid Time Off including all major holidays

A supportive team that values your contributions

On-the-job training where needed — we’ll set you up for success

Opportunities to grow within the organization

📧 Ready to apply? Send your resume and a cover letter telling us why you’d be a great fit as well as your experience level and salary requirements. We’re excited to meet the next member of our team!