Executive Administrative Assistant Job in Wayne, PA

Executive Administrative Assistant

We are looking for an experienced Executive Administrative Assistant to support daily office operations and provide high-level administrative assistance. This Contract position is fully onsite and will run for approximately 6 to 8 weeks, offering an opportunity to contribute to a fast-paced environment. The ideal candidate will balance front desk coordination, meeting logistics, and executive support while maintaining a well-organized workplace.

Responsibilities:

• Welcome visitors, manage the front desk experience, and serve as the primary point of contact for incoming calls and office inquiries.

• Coordinate executive calendars by arranging meetings, confirming schedules, and ensuring conference spaces are prepared for internal and external guests.

• Organize boardroom usage and meeting logistics, including room setup, materials preparation, and hospitality support as needed.

• Handle travel planning for leadership, including booking itineraries and managing related scheduling details.

• Monitor and replenish office supplies to help maintain efficient day-to-day workplace operations.

• Provide administrative support to executives through document preparation, correspondence handling, and follow-up on priority tasks.

• Assist with general office coordination to ensure the onsite environment remains efficient, functional, and well organized.