Executive Administrative Assistant

Description

We are looking for an experienced Executive Administrative Assistant to support daily office operations and provide high-level administrative assistance. This Contract position is fully onsite and will run for approximately 6 to 8 weeks, offering an opportunity to contribute to a fast-paced environment. The ideal candidate will balance front desk coordination, meeting logistics, and executive support while maintaining a well-organized workplace.

Responsibilities:

- Welcome visitors, manage the front desk experience, and serve as the primary point of contact for incoming calls and office inquiries.

- Coordinate executive calendars by arranging meetings, confirming schedules, and ensuring conference spaces are prepared for internal and external guests.

- Organize boardroom usage and meeting logistics, including room setup, materials preparation, and hospitality support as needed.

- Handle travel planning for leadership, including booking itineraries and managing related scheduling details.

- Monitor and replenish office supplies to help maintain efficient day-to-day workplace operations.

- Provide administrative support to executives through document preparation, correspondence handling, and follow-up on priority tasks.

- Assist with general office coordination to ensure the onsite environment remains efficient, functional, and well organized.

Requirements - At least 3 years of experience in an executive assistant, office administration, receptionist, or similar support role.

- Strong calendar management skills with the ability to coordinate multiple meetings and shifting priorities.

- Experience arranging travel and managing detailed itineraries for business purposes.

- Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.

- Excellent verbal and written communication skills with a detail-oriented front-facing presence.

- Ability to work fully onsite in Wayne, Pennsylvania during standard business hours, Monday through Friday.

- Strong organizational skills, sound judgment, and the ability to manage confidential information with discretion. Talent Match®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit  for more information.

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