Accounting and Finance Manager

Finance & Accounting Manager (Part-Time)

XpanseHR | Primarily Remote | Radnor, PA (Weekly In-Person Requirement)

XpanseHR is a trusted provider of Human Resources Advisory, Compensation, and Executive Search services to organizations across industries. For over 20 years, we have partnered with clients to help them build, manage, and develop high-performing teams.

As we continue to grow, we are seeking a Finance & Accounting Manager to play a critical role in maintaining the financial integrity and operational discipline of the firm.

This is a hands-on, high-trust role responsible for the day-to-day financial operations of the firm. You will work closely with the CEO as a key partner, ensuring accurate financial reporting, actively managing cash flow, and supporting informed business decision-making. This position is ideal for a seasoned accounting professional who thrives in a small business environment and values autonomy, accountability, and flexibility.

Financial Management & Reporting

• Manage general ledger, journal entries, and account reconciliations
• Prepare monthly, quarterly, and annual financial statements (GAAP)
• Lead month-end and year-end close processes
• Maintain financial records in Quick Books (Desktop and Online)

Cash Flow & Accounts Receivable

• Oversee invoicing tied to client agreements and billing milestones
• Actively manage accounts receivable with consistent follow-up
• Monitor and maintain strong cash flow discipline

Payroll & Financial Administration

• Process payroll on strict bi-monthly deadlines
• Manage AP/AR, expense reimbursements, W-2s, and 1099s
• Support benefits administration, including 401(k) and insurance coordination

Compliance & Controls

• Execute financial policies and internal controls
• Coordinate with external accountants, auditors, and advisors
• Support tax filings and regulatory compliance

Leadership Partnership

• Provide clear, accurate financial reporting and insights to the CEO
• Respond to ad hoc financial requests and analysis needs
• Identify opportunities to improve financial processes and efficiency

In-Person Responsibilities

• Retrieve and process incoming mail and client payments
• Deposit checks (mobile and occasional bank visits)
• Support financial workflows tied to physical documentation

• Financials are accurate, timely, and reliable
• Cash flow is actively managed and predictable
• Payroll and reporting deadlines are consistently met
• Leadership has clear visibility into financial performance
• The accounting function operates smoothly with minimal oversight

Required

• Bachelor's degree in Accounting, Finance, or related field
• 7–10+ years of progressive accounting experience
• Experience in a small business or professional services environment strongly preferred
• Strong knowledge of GAAP and core accounting operations
• Hands-on experience with AP/AR, payroll, and financial reporting
• Advanced proficiency in Quick Books Desktop and Quick Books Online (required)
• Strong attention to detail and organizational skills

Preferred

• CPA or similar certification
• Experience working directly with executive leadership

• High Trust Environment – This role includes access to financial systems and bank accounts; integrity is essential
• Direct CEO Partnership – You will work closely with leadership and have visibility into the business
• Autonomy & Ownership – You will operate independently while maintaining alignment with leadership
• Flexible Structure – A part-time role designed for experienced professionals seeking meaningful work with flexibility

• Part-time: 10–20 hours per week
• Primarily remote with flexible scheduling
• Weekly in-person presence required in Radnor, PA
• Must be within reasonable commuting distance
• Work hours aligned with key financial deadlines (payroll, month-end, reporting cycles)

At XpanseHR, we are a service-driven, collaborative team committed to helping organizations succeed. This role offers the opportunity to contribute in a meaningful way while working in a flexible, professional environment built on trust and accountability.