Human Resources Payroll Manager

Job Location:
Wayne, PA (2 Days onsite)

Job Description:

• We are seeking a highly skilled and experienced Payroll Manager to lead our North American payroll operations, encompassing both the United States and Canada. This role is responsible for ensuring accurate, timely, and compliant payroll processing, while driving operational excellence and continuous improvement across the payroll function. The ideal candidate will be a strategic leader with deep knowledge of regional payroll regulations, tax compliance, and team leadership.

Day-to-day Operations:

• Oversee end-to-end payroll processing for U.S. and Canadian employees, ensuring accuracy, timeliness, and compliance with federal, state/provincial, and local regulations.
• Manage payroll schedules, reconciliations, and reporting cycles in alignment with company policies and statutory requirements.
• Partner with Finance, HR, and external vendors to ensure seamless payroll integration and data integrity.

Compliance & Taxation:

• Maintain up-to-date knowledge of payroll legislation, tax laws, and regulatory changes in both countries.
• Ensure compliance with all payroll-related audits, filings, and remittances (e.g., IRS, CRA, state/provincial agencies).
• Lead internal controls and risk mitigation strategies related to payroll and tax compliance.
• Lead, mentor, and develop a high-performing payroll team, fostering a culture of accountability, collaboration, and continuous improvement.
• Set clear performance goals and provide regular feedback and coaching to team members.
• Promote cross-training and knowledge sharing to build team resilience and adaptability.

Process Improvement & Excellence:

• Identify and implement process enhancements to improve payroll accuracy, efficiency, and employee experience.
• Leverage technology and automation to streamline payroll operations and reporting.
• Monitor key performance indicators (KPIs) and service level agreements (SLAs) to ensure operational excellence.

Stakeholder Engagement:

• Serve as the primary point of contact for payroll-related inquiries and escalations.
• Collaborate with internal stakeholders to support business initiatives, workforce changes, and compliance requirements.
• Provide strategic insights and reporting to senior leadership on payroll trends, risks, and opportunities.

Required Qualifications:

• Bachelor’s degree in Accounting, Finance, Human Resources, or related field; CPP or PCP certification preferred.
• Minimum 5–7 years of progressive payroll experience, with experience in a leadership role.
• Proven expertise in both U.S. and Canadian payroll processing and tax compliance.
• Strong understanding of payroll systems and HRIS integrations.

Required Software

Skills:

• ADP Workforce Now and/or ADP Global View – advanced proficiency in payroll processing and reporting.
• Oracle HCM Cloud – experience with payroll data management, integrations, and reporting.
• Proficiency in Microsoft Excel (pivot tables, VLOOKUP, data analysis).