Recruitment and Services Assistant; Part-Time

James Madison University’s Office of Human Resources is accepting applications for a part-time Recruitment and Employment Services Assistant. This position is responsible for providing a high level of customer service to both internal and external customers as well as administrative support to the Recruitment and Employment Services team.

This is an in-person position scheduled to work an average of 29 hours per week throughout the calendar year. Work hours are between 8:00 a.m. and 5:00 p.m., Monday through Friday. This position is not eligible for benefits.

This position works closely with the HR Onboard Specialists and Recruitment Specialists by:

• Providing assistance with the recruitment process to internal and external customers via phone, email and in person
• Assisting applicants with the online application process
• Supporting special Recruitment and Employment Services Team projects, initiatives and events, such as Connections Day, Job Fairs, etc.
• Providing additional general administrative and clerical support for other HR functions on an as needed basis
• Tracking reference letters that are received, scanning them, and following up on references that are not received
• Running reports in a timely manner and ensuring data is accurate
• Scanning documents into an electronic filing system

• Demonstrated excellent administrative practices and procedures
• Strong interpersonal skills, customer service experience and the proven ability to build strong working relationships
• Excellent verbal and written communication skills
• Exceptional attention to detail and accuracy
• Qualities such as professionalism and adaptability
• The ability to organize, prioritize and multi-task
• Demonstrated typing and data entry skills and computer knowledge in a Windows based environment, preferably Microsoft Word, Excel and Power Point
• The ability to work independently and as part of a team
• The ability to manage confidential and sensitive information