Shipping and Receiving Specialist

Role Summary

The Shipping & Receiving Specialist is the dedicated owner of all inbound and outbound material flow s is a newly established, standalone function; it does not exist today, and the incumbent steps into full ownership of receiving, shipping, kitting, and inventory control from Day 1. Reporting to the Director of Operations / Production, the Associate is responsible for accurate receipt, inspection, and ESD‑compliant handling of inbound aerospace and electronic components;

preparation and release of outbound production shipments with complete documentation; kitting of components to active work orders for flight‑critical assemblies; and day‑to‑day inventory accuracy. The role suits a self‑sufficient professional with 2–3 years of direct aerospace or electronics handling experience who can operate with high autonomy in a founding‑team environment with no peer to shadow.

• Receive, inspect, and process all inbound shipments against open purchase orders and packing lists; verify part numbers, quantities, and revision levels before any stock placement.
• Inspect inbound assemblies for transit damage, counterfeit indicators (per AS6081 / AS5553 awareness), and Certificate of Conformance compliance; quarantine discrepant or suspect items and elevate to the Director before stock is placed.
• Handle all ESD‑sensitive components (PCBAs, connectors, cables, electromechanical assemblies) in strict accordance with ESD safe‑handling procedures, including wrist straps, ESD mats, conductive bags, and anti‑static packaging.
• Log all receipts same‑day into the inventory / ERP system with zero backlog; receiving documentation complete and accurate before end of shift.

• Pack outbound production units per customer requirements using ESD‑protective and aerospace‑grade materials (moisture barrier bags, foam cushioning, custom crating as required).
• Prepare complete, accurate outbound documentation for every shipment: packing lists, Certificates of Conformance, carrier labels, and Bills of Lading.
• Verify all outbound documentation before releasing any shipment to a carrier; elevate incomplete CoCs or unresolved discrepancies to the Director prior to release.
• Coordinate freight pickups with carriers (UPS, Fed Ex, freight forwarders) and manage day‑of outbound logistics.
• Maintain awareness of ITAR / EAR export‑compliance requirements applicable to aerospace hardware shipments.

• Pull and kit components to active work orders and production travelers; verify part numbers and revision levels against the Bill of Materials before staging.
• Stage completed kits at the production line by the agreed pull time; communicate proactively with technicians on kit status and timing.
• Maintain ESD and fragile‑assembly handling protocols throughout all kitting; no deviations on flight‑critical hardware.
• Elevate part shortages, revision mismatches, or BOM discrepancies to the Director and engineering immediately upon discovery.

• Perform cycle counts on assigned inventory locations; reconcile and report any discrepancies before end of shift.
• Maintain consumable inventory (ESD bags, dunnage, packaging) and initiate reorder requests when stock reaches defined par levels.
• Use available ERP / MRP system features for PO matching, receipt logging, and cycle‑count tracking; reduce manual‑entry error through tooling rather than workarounds.

• Maintain a clean, safe, organized shipping and receiving area in compliance with OSHA standards and Allocortech ESD safe‑area requirements.
• Operate material handling equipment (hand trucks, pallet jacks) safely and per facility procedures.
• Adhere to all company quality, safety, and operational policies; support audit readiness at all times.

• Minimum 2–3 years of hands‑on shipping and receiving experience in an aerospace, defense, or electronics manufacturing environment.
• High school diploma or GED equivalent.
• Demonstrated, practical experience handling ESD‑sensitive components (PCBAs, connectors, cables, electromechanical…