Deputy Court Clerk-Juvenile Case Manager

Job Summary:

Under the direction of the Municipal Court Administrator, employee is responsible for setting and maintaining the court docket for all juvenile-related cases, as well as being in attendance with the Judge on all juvenile hearings. Employee is also responsible for tracking, maintaining, preparing documents and processing all juvenile-related cases. Employee is responsible for scheduling and supervising juveniles required to complete community service.

Employee is required to perform tasks as related to the accounting for and disbursing funds received for payment of fines as well as assisting persons at counter and on phone and to provide administrative and support duties efficiently, fairly and impartially while adhering to City, State and Federal guidelines.

Roles and Responsibilities:

• Provides case-related services to juvenile defendants before Municipal Court.
• Assists the Court in creating and administering its juvenile dockets.
• Ensures that juvenile defendants and parents are educated on court processes and orders.
• Manages all court-related juvenile programs.
• Provides timely reports on case information and recommendations relevant to assisting the Judge in making decisions that are in the best interest of juvenile defendants.
• Performs intake duties on complaints filed on juvenile defendants to gather information to provide pre-sentence assessments of juvenile’s needs and risk level and to make sentencing recommendations; coordinates with the Municipal Judge, Police Department, school administration and other governmental agencies’ assessments of the needs of juveniles and their families.
• Maintains contacts with defendants, parents, officers, community resources and other governmental agencies in order to monitor juvenile offender activities, behavior and compliance with court orders, and to provide referrals to community resources.
• Identifies and builds relationships with various community resources and programs to establish a network of support services for juveniles and their families.
• Develops and manages a process of monitoring juvenile defendants through a case plan.
• Coordinates and monitors court-ordered community service activities; prepares community service paperwork for scheduling and supervising defendants not able to be placed in traditional community service locations; contacts organizations willing to accept juvenile community service workers.
• Processes and maintains juvenile defendant cases in the court’s case management systems to include all court actions and orders and noting contacts with juvenile defendants and their parents.
• Prepares reports and data requested by the Municipal Judge.
• Assists the Municipal Judge with court proceedings; maintains absolute confidentiality of all records and information.
• Prepares monthly statistical information and other information for court reports.
• Attends a minimum of twelve (12) hours per year of specialized training related to juvenile case management.
• Complies with the juvenile case manager code of ethics.
• Makes presentations at school assemblies and in classrooms at all levels of the school system inside the City limits at least quarterly during the school year; develops and presents age-appropriate presentations to students at school.

Knowledge, Skills, and Abilities:

• Good knowledge of and ability to perform basic arithmetic.
• Ability to read, understand and follow court policy and procedures, City Personnel Policy, Transportation Code, Penal Code, Code of Criminal Procedure, City Ordinances and Legislative Updates as pertains to Municipal Court.
• Working knowledge of clerical and modern office procedures and practices.
• Ability to work with the general public and handle adverse situations as they may occur.
• Ability to work with various departments within the City as well as attorneys, other government agencies, as well as school representatives, non-profits organizations, etc.
• Ability to communicate effectively with the general public.
• Ability to write records, reports, and receipts; ability to complete forms.
• Working knowledge of personal computers, printers, and peripheral office equipment such as cash register, calculator, faxes, copiers, and other equipment.
• Regular, reliable, and punctual levels of attendance are essential job functions and expectations of this position.

• Above knowledge and skill may be obtained by High School diploma or GED and one year of responsible clerical experience involving typing, operation of personal computer, and compiling data, six months experience accounting for and disbursing monies, and of six months experience involving heavy contact with the public OR by any combination of training and experience leading to the described level of knowledge and skill.
• Required to attend annual education training.
• Level I Clerk Certification a plus; must have the ability to obtain Level I certification within 18 months of employment.
• Due to nature of position, employee must have clear criminal history background.