High School Secretary

High School Head Secretary

Webster City Community School District is seeking a High School Head Secretary who is organized, dependable, welcoming, and ready to take the lead in keeping a busy high school office running smoothly. This is a 12-month contracted position that provides essential administrative and operational support to Webster City High School, its students, staff, families, and leadership team.

Why Webster City? We're not just filling a position. We're inviting someone to join a district that values teamwork, communication, and positive relationships. Recognizes that our office professionals are essential to successful schools. Invests in supportive and collaborative work environments. Serves over 1,750 students across north central Iowa. Partners with families and the community to support student success. Believes every staff member plays an important role in preparing students for what comes next.

Our Mission & Vision Guided by our mission, Webster City Community School District, in partnership with families and the community, provides a quality education in a safe environment for all students. Our vision is that our schools foster safe, inclusive, and high-achieving environments where collaboration and research-based practices prepare students for an ever-changing society.

Kids Matter Most! Who Should Apply? Organized professionals who enjoy being at the center of a busy, people-focused workplace. Individuals who can anticipate needs, solve problems, and keep multiple priorities moving forward. Strong communicators who enjoy working with high school students, families, teachers, administrators, and community members. Individuals who demonstrate discretion, good judgment, confidentiality, and professionalism. Team players who are flexible, patient, dependable, and willing to jump in where needed.

Individuals comfortable supporting students as they develop greater independence and prepare for life beyond high school. Individuals who can work independently while also helping coordinate the work of the school office.

Position Purpose Under the supervision of the building principal, the Head Secretary serves as a key member of the high school administrative team and coordinates the daily operations of the school office. The Head Secretary provides administrative and clerical support to the principal and school staff; assists students, families, employees, and visitors; coordinates communication and records; and helps ensure the high school office operates efficiently, professionally, and confidentially.

What You'll Do / Performance Responsibilities Coordinate and support the daily operations of the high school office. Serve as a primary point of contact for students, families, staff, visitors, and community members. Provide administrative and clerical support to the building principal and other administrators. Communicate information accurately and professionally through phone, email, correspondence, and in-person interactions. Maintain student, personnel, and building records with accuracy and confidentiality.

Assist with student enrollment, registration, records, scheduling, and other school processes as assigned. Support attendance processes and communication with students, families, and staff. Assist with records and documentation related to student enrollment, transfers, withdrawals, and other high school processes. Prepare correspondence, reports, forms, schedules, and other school documents. Coordinate calendars, meetings, appointments, building activities, and administrative deadlines. Support communication and organization related to high school events, activities, programs, and special events as assigned.

Assist with purchasing, requisitions, invoices, supplies, and office inventory. Help coordinate substitutes, staff information, and other daily building needs. Support administrators and staff with the many deadlines and activities associated with the high school calendar. Assist with school-year opening and closing procedures and summer preparation for the upcoming year. Work collaboratively with other high school office staff to ensure efficient operations and appropriate office coverage.

Welcome and assist students who come to the office with questions, concerns, or needs. Help students navigate school procedures while encouraging appropriate independence and responsibility. Maintain a calm, professional, and student-centered environment even on the busiest days. Maintain strict confidentiality regarding students, families, personnel, and district business. Contribute to a positive and supportive high school culture. Perform other duties and responsibilities as assigned by the principal or superintendent.

Skills, Knowledge, and Abilities Strong organizational, clerical, computer, and office-management skills. Excellent written and verbal communication skills. Ability to manage multiple responsibilities, interruptions, deadlines, and changing priorities. Strong attention to detail and…