Administrative Assistant to the Director of Operations

Job Details

Job Location:

Service Center
- Webster Groves, MO 63119

Position Type:
Full Time

• Oversee the Service Center front desk, including receiving deliveries and managing front-office inquiries.
• Offer daily office assistance to the Director of Operations and the Operations department
• Monitor department budget and forecast operational costs, ensuring all financial activities, including the creation of purchase orders, strictly adhere to Missouri DESE and district financial guidelines.
• Process purchase orders in strict accordance with Missouri DESE and district procurement procedures.
• Reconcile accounts and maintain precise financial records to ensure ongoing audit compliance.
• Produce detailed budgets and cost forecasts for review by the Director of Operations.
• Oversee district facility usage calendar
• Maintain the calendar for holidays, scheduled events, etc.
• Approve usage requests for internal and external groups.
• Create invoices for external users, and update payments.
• Manage Operations department inventory (surplus furniture, copy paper, custodial supplies)
• Maintain records for inspections and equipment warranties
• Develop, edit, and publish documents
• Create spreadsheets and presentations
• Handle confidential information with complete security
• Professionally answer and handle phone calls and emails
• Perform all other duties as assigned

• Experience as an administrative assistant
• Experience using accounting software - SISFIN preferred
• Experience using facility usage software
  - Master Library/Follett preferred
• Experience using Computerized Maintenance Management System (CMMS) software
  - Master Library/Follett preferred
• Mathematical, analytical, and problem-solving skills
• Proficient computer/technology skills including Google Suite
• In-depth knowledge of typing correspondences, reports, and other documents
• Strong organizational skills
• Requires a high level of initiative, independent judgment, and decision-making skills on rules and actions.
• Able to work and converse efficiently with all school community members and other external contacts

High school diploma or equivalent is required. Associate's or Bachelor's degree preferred.

Minimum of three (3) years of administrative assistant experience is required.

Base pay is $21.27/hourly; also commensurate with experience and education

Eligible

260

Non-exempt

WEBSTER GROVES SCHOOL DISTRICT IS AN EQUAL OPPORTUNITY EMPLOYER & E-VERIFY PARTICIPANT

WGSD District Code of Conduct

Qualifications