Property Clerk

Job Location: Webster Police Department, 1000 Ridge Road, Webster, NY 14580

The Town of Webster Police Department is seeking a highly organized and detail-oriented Property Clerk to join our team. This is a full-time, 40 hours per week position (Monday - Friday). Candidates must meet the minimum qualifications set by Civil Service. The Property Clerk manages evidence and property operations by maintaining accurate records, ensuring secure storage, coordinating transfers, performing audits, determining dispositions, and preparing required documentation for legal and compliance needs.

Other related activities may be performed although not listed.

• Maintains electronic evidence and property records utilizing department records management systems and evidence tracking software to ensure accurate documentation and chain of custody.
• Conducts periodic audits and inventories of evidence, found property, department assets, and related records to ensure compliance with department policy, legal requirements, and accreditation standards.
• Reviews case files, disposition tracers, court records, and related documentation to determine the appropriate retention, release, return, or destruction of evidence and property.
• Coordinates the transfer, submission, and retrieval of evidence to and from forensic laboratories, medical examiner offices, courts, law enforcement agencies, and other authorized entities.
• Maintains secure evidence storage areas and ensures property is properly packaged, labeled, stored, and preserved in accordance with department procedures and evidentiary standards.
• Assists with the development, maintenance, and implementation of property and evidence management procedures to ensure compliance with department policy, accreditation requirements, and best practices.
• Responds to inquiries from citizens, attorneys, insurance companies, courts, prosecutors, and law enforcement personnel regarding the status, release, or disposition of evidence and property.
• Prepares records, reports, correspondence, and documentation related to evidence management, property disposition, audits, inspections, and legal proceedings.

Graduation from high school or possession of an equivalency diploma; PLUS:

• (A) One (1) year paid full-time or its part-time equivalent experience in inventory control, or warehousing, or performing stock clerk or evidence/property control work;
• (B) Two (2) years paid full-time or its part-time equivalent office clerical or secretarial experience; OR,
• (C) An equivalent combination of experience as defined by the limits of (A) and (B) above.